2007-07-12
MINUTES OF THE REGULAR BOARD MEETING––JULY 12, 2007
Prior to the beginning of the meeting, Cheyenne County Clerk Terry Miller was present to swear-in newly elected Board member, Mary Beth Miller, along with re-elected members, John Knodel, Sherry Weeks, and Bonnie Zweygardt.
The meeting was then called to order by President Kelly Gienger in the St. Francis High School library on the above date at 8:03 p.m. with all members present except Bruce Feikert. St. FrancisHerald reporter Karen Krien was also present to observe and take notes.
Bonnie Zweygardt moved to approve the agenda as proposed; the motion was seconded by Sherry Weeks and carried.
The first item on the agenda was the election and appointment of Board officers for 2007-2008. Sherry Weeks nominated John Knodel for President of the Board. There were no other nominations, and Bonnie Zweygardt moved that the nominations cease and a unanimous ballot be cast for John Knodel as President; the motion was seconded by Pete Raile and carried. John Knodel moved to the President’s chair and presided during the rest of the meeting.
John Knodel then nominated Bruce Feikert for Vice-President of the Board; Kelly Gienger seconded the nomination. Bonnie Zweygardt moved that the nominations cease and a unanimous ballot be cast for Bruce Feikert as Vice-President; the motion was seconded by Sherry Weeks and carried.
Following a brief review of the other officers of the Board, it was moved by Sherry Weeks, seconded by Mary Beth Miller, and carried to reäppoint the following officers: Sharon Olofson as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite and Day as the law firm to represent the Board.
Items on the consent calendar were next considered. Following review of these items, Kelly Gienger moved, Mary Beth Miller seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the special meeting on June 29, 2007; 2) The list of bills being paid on checks numbering 4419-4463 on First National Bank for a total of $56,593.84; 3) The Cash Summary Report, the General Fund Expense Budget Report, the Grade School Activity Fund Report, and the High School Activity Fund Report––all as of June 30, 2007; 4) A designation of both BankWest–St. Francis and First National Bank–St. Francis as the official depositories for USD 297 funds; 5) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2007-2008 fiscal year; 6) The appointment of K-12 Principal Scott Carmichael as the USD 297 attendance officer for 2007-2008; 7) Approval of a Memorandum of Understanding with the Head Start Program; and 8) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund.
The next item on the agenda was to set the time and place for Board meetings in 2007-2008. After brief discussion, Bonnie Zweygardt moved to adopt a resolution specifying that the regular meetings of the Board be held in the St. Francis High School library or in the Superintendent’s office on the second Thursday of each month, except in the following months (when the meeting will be held on the date and day indicated): September 10 (second Monday); December 11 (second Tuesday); and February 11 (second Monday)––at 7:30 p.m. Central Standard Time or 8:00 p.m. Central Daylight Savings Time. The motion was seconded by Sherry Weeks and carried.
There were no audiences and no committee reports.
Under old business, one additional contract from a noncertified employee had been signed and returned for the Board’s signature. Sherry Weeks moved, Mary Beth Miller seconded, and it carried to approve this contract for signature.
Under new business, an amendment to Devin Dinkel’s contract, adding the assignment of high school football assistant coach, was discussed. (This assignment would fill the vacancy left by Brett Petersen.) Mary Beth Miller made a motion to approve this amendment. The motion was seconded by Kelly Gienger and carried.
The Board was asked to consider approval of an increase in the school meal prices for 2007-2008 and to include this increase within the approved 2007-2008 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Rob Schiltz named as the authorized representative for the Food Service Program and Sharon Olofson as a second authorized signer. The prices represent a $.05 increase in grade school and high school breakfast and lunch meals, and a $.10 increase in adult breakfast and lunch meals. This increase in meal prices will generate approximately $4,800 in additional revenue for the food service fund. (The last time prices were increased was in 2004-2005.) The proposed meal prices are as follows: at the grade school, breakfast 90¢ and lunch $1.35; at the jr.-sr. high school, breakfast $1.20 and lunch $1.75; and adult breakfast $1.40 and lunch $2.10. Following some discussion, Bonnie Zweygardt moved, Sherry Weeks seconded, and it carried to approve the 2007-2008 Food Service Program Agreement, including the meal prices and other details as stated above.
A copy of the KASB dues calculation for 2007-2008 was presented. Following some discussion, a motion was made by Mary Beth Miller, seconded by Kelly Gienger, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $4,937).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Mary Beth Miller moved, Bonnie Zweygardt seconded, and it carried: 1) to reäppoint Clay Keller to serve a four-year term on the Recreation Commission; 2) to reäppoint Pete Raile as the representative to the KASB governmental relations network; and 3) to reäppoint Sherry Weeks to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed an out-of-district student currently in attendance in the St. Francis Schools. A motion was made by Sherry Weeks, seconded by Mary Beth Miller, and carried to accept the student of this out-of-district family, with a waiver of the tuition charges for the 2007-2008 school year; transportation arrangements will be made, as necessary.
After preparing the school calendar for print, it was discovered the “April Break” day was the Monday following prom. The administration had discussed trying to avoid this situation (having a vacation day following prom weekend), but for some reason this was overlooked on the first calendar the Board approved. Following brief discussion, a motion was made by Bonnie Zweygardt, seconded by Sherry Weeks, and carried to move the “April Break” day from Monday, April 21, 2008, to Monday, April 28, 2008.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2008 budget was reviewed. Bonnie Zweygardt moved to schedule a special Board meeting on Monday, July 23, 7:00 a.m., in the High School library, to study the proposed budget. The motion was seconded by Mary Beth Miller and carried.
Superintendent Schiltz requested Board approval to sell the 1990 Chevrolet Suburban at Western Auction’s July 28, 2007, sale. This suburban has approximately 108,129 miles and is the same vehicle offered for sale on e-bay last spring, but bids did not reach the reserve that had been set so it did not sell. Following brief discussion, a motion was made by Mary Beth Miller, seconded by Sherry Weeks, and carried to go ahead and sell the suburban at Western Auction’s sale in July, with no reserve amount set.
The administration and Board members presented several other miscellaneous items for information and discussion, but no action was taken.
The Board received and read three thank-you notes: 1) from a graduating senior expressing appreciation for the scholarship awarded; 2) from a local business expressing appreciation for the school’s business; and 3) from John G. Kite expressing appreciation for the school’s support in his recent celebration and for the professional relationship developed through the years.
At 9:10 p.m., Kelly Gienger moved that the meeting adjourn; the motion was seconded by Mary Beth Miller and carried.
