2016-06-09
Minutes of the Regular Board Meeting – June 9, 2016
The meeting was called to order by President Shannon Grover in the administration office on the above date at 7:00 p.m. with everyone present except Derrick Tice and Cale Rieger. St Francis Herald reporter Amanda Miller was also present to observe and take notes.
Superintendent Schiltz requested moving agenda item 6c) Discussion of swimming pool on school property to 3) Audiences. Troy Hilt made a motion to approve the agenda with the change; the motion was seconded by Mila Bandel and carried.
The Board reviewed and discussed the items on the consent calendar. A motion was then made by Chris Bracelin, seconded by Mila Bandel, and carried to approve the consent calendar, including the following items: a) The minutes of the regular Board meeting on May 13, 2016. b) A list of bills being paid on direct deposit slips numbering0519001 – 0519068 and on checks numbering 10764-10777 on BANKWEST, and checks numbering 11392-11428 on First National Bank for a total of $243,315.94. c) The Cash Summary Report (including two transfers: $3,805.76 from Supplemental General Fund to the Vocational Fund, and $5,610.70 from the General Fund to the At-Risk Fund) ¸ and the High School Activity Fund Report – all as of May 31, 2016. d) The Board approved the following gift-offer: a grant in the amount of $7,625 from the Hansen Foundation to be used for Math and Science Techbooks. This grant was written in conjunction with a $25,000 grant from Monsanto. We have not heard from Monsanto yet.
Under Audiences, Roger Jensen was present representing St. Francis Kansas Public Building Commission. Mr. Jensen was there to answer any questions the Board may have in considering letting the Commission build the municipal swimming pool on the north end of the St. Francis Elementary School’s playground. After reviewing the St. Francis Kansas Public Building Commission’s MEMO and much discussion, it was moved by Mila Bandel to give permission for the Commission to take soil samples, while Superintendent Schiltz will be visiting with KSDE attorneys on the legal aspects of the project. The decision on whether or not the pool could or should be built on the schools’ property was tabled until more information can be obtained. The motion was seconded by Ed Marin and carried.
Under Committee Reports, Superintendent Schiltz reported that the hiring committee will be making the following recommendations for new hires:
Erin Perrigo – 2nd grade (elementary)
Tish Havel – 3rd grade (elementary)
Amy Moree – 4th grade (elementary)
Talley Morrow – Music/Band/Vocal (6-12)
Reassignment of Amy Christensen from 3rd grade to elementary special education
There are also new coaching positions to act on before school starts that will be advertised this week in the St. Francis Herald. These positions include:
JH FB – due to resignation of Ted Busse
HS VB Asst. – due to resignation of Jeff Olofson – would like to assign to ShayLinn Zweygardt
JH VB (1)
JH GBB (1) - would like to assign to ShayLinn Zweygardt
JH BBB (1) - would like to assign to Rodney Yates
HS BBB Asst. – due to resignation of Rodney Yates
HS FB Asst. – not able to fill last year
Other positions to fill will be Elementary School cook and a bus driver.
Superintendent Schiltz reported that the budget workshops have not been scheduled yet due to the legislature’s funding formula for LOB state aid being judged unconstitutional by the Kansas Supreme Court. This information will be reviewed at next month’s meeting.
Under new business, the administrators’ contracts were considered. Following a brief discussion, Chris Bracelin made a motion to offer a two-year contract (2016-2017 and 2017-2018) to 6-12 Principal David Morrow, a two-year contract (2016-2017 and 2017-2018) to K-5 Principal Darla Raile, and a one-year contract to Superintendent Robert A. Schiltz (2016-2017). The motion was seconded by Troy Hilt and carried.
The Board and Administration received the following letters of resignation: 1) Rodney Yates, resigning from his position as the assistant high school boys’ basketball coach; 2) Talley Morrow, resigning from her position as Concessions Coordinator and also Grade School Kitchen assistant; and 3) Jeff Beims, resigning from his teaching position as junior high and high school history instructor. Mr. Beims has taught at USD 297 for 25 years. Motion to approve these resignations was made by Ed Marin, seconded by Mila Bandel, and carried.
Under new business, the administration and hiring committee made the following contract recommendations: 1) Erin Perrigo to teach Elementary (2nd grade); 2) Tish Havel to teach Elementary (3rd grade) 3) Amy Moree to teach Elementary (4th grade); 4) Talley Morrow to teach Music (band and vocal 6-12). It was also recommended that 5) Amy Christensen to be reassigned from 3rd grade to elementary special education. The administration proposed the Board also consider the following coaching assignments with existing personnel: 1) HS Girls’ Assistant Volleyball to ShayLinn Zweygardt; 2) JH Girls’ Basketball to ShayLinn Zweygardt; and 3) JH Boys’ Basketball to Rodney Yates. Other reassignments proposed are Susan Dinkel for 75% Junior Class Sponsor and Tammy Grice as Concession Coordinator. After brief discussion, Chris Bracelin made a motion to approve the recommended contract offers and proposed coaching assignments. The motion was seconded by Troy Hilt and carried.
The Board next considered approval of contracts for Nicholas O’Loughlin and Rodney Yates for supervisors of the summer weightlifting program. The salary for this position has been donated by the St. Francis Recreation Commission in the amount of $3,000 to be split half and half. Ed Marin made a motion to approve the contracts for the summer weightlifting program. The motion was seconded by Chris Bracelin and carried.
The Board was advised that an appointment to the Northwest Kansas Technical College (NKTC) Board in Goodland needs to be made so the NKTC can plan their July organizational meeting; the appointee must be a current or former member of the USD 297 Board of Education. Following a brief discussion, Troy Hilt moved, seconded by Ed Marin, and it carried to reappoint Myra Douthit, who has been actively serving in this position for many years.
Board members were given a list of current student fees and adult meal prices and were asked to consider approving meal-price increases as proposed by Superintendent Schiltz. Following discussion, a motion was made by Troy Hilt, seconded by Mila Bandel, and carried to approve the following fees:
| St. Francis Jr.-Sr. High School | |||
| Current Fee Schedule | |||
| Fee | Current | Proposed | Add. Revenue |
| Book Rental / Curriculum | $ 30.00 | $ 30.00 | $ - |
| Activity Ticket | $ 13.50 | $ 13.50 | $ - |
| Drivers Ed Permit | $ 2.00 | $ 2.00 | $ - |
| Chemistry / Basic Biology | $ 7.00 | $ 7.00 | $ - |
| Yearbook | $ 45.00 | $ 45.00 | $ - |
| Name Stamping | $ 8.00 | $ 8.00 | $ - |
| Towel Fee | $ 7.00 | $ 7.00 | $ - |
| TOTAL | $ 110.00 | $ 110.00 | $ - |
| Breakfast | $ 2.05 | $ 2.15 | $ 483.60 |
| Lunch | $ 2.60 | $ 2.70 | $ 1,088.70 |
| St. Francis Elementary School | |||
| Current Fee Schedule | |||
| Fee | Current | Proposed | Add. Revenue |
| Kdg. Book Rental | $ 20.00 | $ 20.00 | $ - |
| Book Rental | $ 30.00 | $ 30.00 | $ - |
| Activity Ticket | $ 10.00 | $ 10.00 | $ - |
| TOTAL | $ 40.00 | $ 40.00 | $ - |
| Breakfast | $ 1.75 | $ 1.85 | $ 423.60 |
| Lunch | $ 2.20 | $ 2.30 | $ 989.20 |
| Adult Meals | |||
| Breakfast | $ 2.65 | $ 2.75 | $ 67.60 |
| Lunch | $ 3.95 | $ 4.05 | $ 285.40 |
| TOTAL NEW MEAL REVENUE | $ 3,338.10 | ||
| TOTAL NEW REVENUE | $ 3,338.10 | ||
Under miscellaneous items, Superintendent Schiltz reported that he had gotten an email from the Kansas Department of Labor with results showing no indoor or quality issues were found; a written results document will be sent from them. This was followed by a discussion on obtaining a second opinion from an independent contractor that Board member Mila Bandel had heard speak at a recent conference. Motion was made by Troy Hilt, seconded by Mila Bandel to have Superintendent Schiltz get in touch with this individual to get an inspection scheduled. Vote was 4 yes to 1 no, motion carried.
Superintendent Schiltz indicated that a special meeting of the Board near the end of June will be necessary to approve the final business transactions of this fiscal year. Chris Bracelin made a motion to schedule a special meeting at 7:00 a.m. on Wednesday, June 29, 2016, in the St. Francis administration office. The motion was seconded by Ed Marin and carried.
At 8:37 p.m., Chris Bracelin made a motion to go into Executive Session for 10 minutes to discuss non-elected personnel. The motion was seconded by Ed Marin and carried. Reporter Amanda Miller left the room and said she would not be returning for the end of the meeting. At 8:47 p.m., Chris Bracelin moved to go back into Executive Session for an additional 30 minutes; Troy Hilt seconded the motion and the motion carried. At 9:17 p.m., regular session resumed with no decisions being made.
At 9:30 p.m., Ed Marin moved that the meeting adjourn; the motion was seconded by Mila Bandel and carried
