2016-07-14
Minutes of the Regular Board Meeting – July 14, 2016
The meeting was called to order by President Shannon Grover in the administration office on the above date at 7:02 p.m. with everyone present except Ed Marin. St Francis Herald reporter Amanda Miller was also present to observe and take notes.
Superintendent Schiltz added one change to the agenda: under New Business e) personnel items. Derrick Tice made a motion to approve the agenda with the one addition; the motion was seconded by Chris Bracelin and carried.
The next item on the agenda was the election and appointment of Board officers for 2016-2017. Derrick Tice nominated Shannon Grover, and Mila Bandel nominated Troy Hilt for President. After a vote of 2 votes for Troy Hilt and 4 votes for Shannon Grover, Derrick Tice moved that Shannon Grover be elected President of the Board; the motion was seconded by Cale Rieger and carried. Cale Rieger nominated Troy Hilt for Vice-President of the Board; Mila Bandel made a motion to cast a unanimous ballot and nominations cease. The motion was seconded by Chris Bracelin and carried. Shannon Grover continued to preside.
Following a brief review of the other officers of the Board, it was moved by Chris Bracelin, seconded by Troy Hilt, and carried to appoint the following officers: Traci Neitzel as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite & Day as the law firm to represent the Board on an as needed basis. Items on the Consent Calendar were next considered. Following review of these items, Cale Rieger moved, Troy Hilt seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the special meeting on June 29, 2016. 2) The list of bills being paid on checks numbering 11465-11513 on First National Bank totaling $81,725.01. 3) The Cash Summary Report, the final Unencumbered Cash Balances, and the High School and Grade School Activity Fund Reports, all as of June 30, 2016. 4) Officially notify the Kansas State Department of Education (KSDE) that USD 297 will declare a 1,116-hour school year but make every reasonable effort to attend the total number of days that are scheduled. 5) Designation of BANKWEST – St. Francis, First National Bank – St. Francis, and Western State Bank – St. Francis as the official depositories for USD 297 funds. 6) Designation of the St. Francis Herald as the official district newspaper. 7) Designation of David S. Morrow, 7-12 Principal, as the USD 297 liaison for the homeless. 8) Designation of Robert A. Schiltz, Superintendent, and Traci Neitzel, District Clerk as the KPERS (Kansas Public Employees Retirement System) designated agents. 9) Designation of David S. Morrow, 7-12 Principal, and Darla Raile, K-5 Principal, as the USD 297 attendance officers. 10) Designation of Barb Holzwarth, Lorretta Ford, and Robert A. Schiltz as food service representatives. 11) Designation of Robert A. Schiltz as hearing officer for the national school lunch applications. 12) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2016-2017 fiscal year. 13) Approval of “Memorandum of Understanding” with Head Start. 14) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund.
The next item on the agenda was to set the time and place for Board meetings in 2016-2017. After brief discussion, Derrick Tice moved to adopt a resolution specifying that the regular meetings of the Board will be held in the USD 297 Board of Education meeting room, 100 S College St., St. Francis, KS on the second Thursday of each month at 7:00 p.m. year-round. The motion was seconded by Chris Bracelin and carried.
There were no audiences or committee reports.
Under Old Business, Superintendent Schiltz reported that the KSDE budget workshop was held in Oakley this week. He discussed with the Board some of the main Legislative changes impacting our schools for the upcoming year. Also under Old Business, the Agreement and Corporation Warranty Deed from the St. Francis Public Building Commission for conveyance of the north half of the grade school playground to the City of St. Francis for the purpose of constructing a swimming pool was discussed. After discussion, Derrick Tice moved that we sign and convey the grade school ground to the City of St. Francis, Kansas. The motion was seconded by Chris Bracelin and carried.
The Board was asked to approve the 2016-2017 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Robert A. Schiltz named as authorized representative for the Food Service Program and Traci Neitzel as a second authorized signer. Following discussion, Chris Bracelin moved, Cale Rieger seconded, and it carried to approve the 2016-2017 Food Service Program Agreement.
Discussion concerning joining the KASB for 2016-2017 was held. Following discussion, a motion was made by Chris Bracelin, seconded by Troy Hilt, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $6,156).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Cale Rieger moved, seconded by Derrick Tice, and carried: 1) to tentatively reappoint Dylan Loyd to the St. Francis Recreation Commission, upon his acceptance; this will be Mr. Loyd’s second 4-year term; 2) to appoint Shannon Grover as the representative to the KASB Governmental Relations Network; 3) to appoint Ed Marin to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed all out-of- district students currently in attendance in St. Francis Schools. After a brief discussion, a motion was made by Mila Bandel, seconded by Chris Bracelin, and carried to accept these current students of out-of- district families, with a waiver of the tuition charges for each family for the 2016-2017 school year.
Next, the Board received a letter of resignation from Emily Lambert, resigning her position as a paraprofessional. Also, the following contracts were offered: Toni Landenberger – Route Bus Driver; Tammy Gilliland – Elementary Cook; and Ashley Raile – JH Girls’ VB coach. It was also reported that 13 licensed and 10 non-licensed contracts have been returned for signature. Troy Hilt made a motion to accept the resignation, approve the contract offers and sign the returned contracts; motion was seconded by Cale Rieger and carried.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2017 Budget was reviewed.
Troy Hilt moved to schedule a special Board meeting on Thursday, July 21, 7:00 a.m., to be held in the administration office, to study the proposed budget. The motion was seconded by Chris Bracelin and carried.
At 8:41 p.m., Troy Hilt made a motion to go into executive session for 15 minutes to discuss non-elected personnel. The motion was seconded by Cale Rieger and carried. Reporter Amanda Miller left the meeting and did not return. At 8:56 p.m., regular session resumed.
The next regular School Board meeting is scheduled for Thursday, August 11, 2016, 7:00 p.m. at the USD 297 Board of Education meeting room, 100 S College St., St. Francis, KS.
At 9:26 p.m., Derrick Tice moved that the meeting adjourn; the motion was seconded by Cale Rieger and carried.
