2017-06-08
Minutes of the Regular Board Meeting – June 8, 2017
The meeting was called to order by President Shannon Grover in the administration office on the above date at 7:01 p.m. with everyone present.
Derrick Tice made a motion to approve the agenda; the motion was seconded by Chris Bracelin and carried.
The Board reviewed and discussed the items on the consent calendar. A motion was then made by Cale Rieger, seconded by Derrick Tice, and carried to approve the consent calendar, including the following items: a) The minutes of the regular Board meeting on May 10, 2017. b) A list of bills being paid on direct deposit slips numbering 0519001 – 0519066 and on checks numbering 10971-10983 on BANKWEST, and checks numbering 12168-12216 on First National Bank for a total of $256,950.60. c) The Cash Summary Report (including two transfers: $4,078.84 from Supplemental General Fund to the Vocational Fund, and $5,711.72 from the General Fund to the At-Risk Fund) and the High School Activity Fund Report – all as of May 31, 2017. d) The Board approved the following gift-offers: a grant in the amount of $5,470.73 from the Hansen Foundation to be used for elementary school PE equipment, this grant was written by Ted Busse; a gift of $1,000 from Dale Weeks and Wheeler Equity for meals at state track; $3,000 from the St. Francis Recreation Commission to pay for the summer weight program supervisor salaries; $3,000 from the St. Francis Recreation Commission for the purchase of weight room equipment; a GNWKCF – Hansen Community Clean-up Grant for $2,500 to remove the tree behind the grade school building; $500 from American Implement, and $1,300 from American Implement to FFA.
There were no audiences present.
There were no Committee Reports.
Under Old Business, Superintendent Schiltz reported that the budget workshops have not been scheduled yet due to the legislature’s funding formula not yet being in place. This information will be reviewed at next month’s meeting.
Next, Superintendent Schiltz reported on the two projects that are currently underway, 1) United Sport System has removed all the rubber from the track and are working on repairing the asphalt that was underneath. 2) USD 297 has entered into a contract with S & T Communications to purchase necessary phone equipment to replace our PLEXAR system. We also entered into a contract with Ben Coumerihl to install the system. The purchase from S&T is for $10,782.50 and the contract with Mr. Coumerihl for installation and training is $4,000. There will be monthly phone bills after the installation of around $200. We need the system in place and operational by July 1, 2017. That is the end date of our current phone contract with Nex-Tech.
Under new business, the administrators’ contracts were considered. Following a brief discussion, Chris Bracelin made a motion to offer a two-year contract (2017-2018 and 2018-2019) to 6-12 Principal David Morrow, a two-year contract (2017-2018 and 2018-2019) to K-5 Principal Darla Raile, and a one-year contract to Superintendent Robert A. Schiltz (2017-2018). The motion was seconded by Ed Marin and carried.
The Board and Administration received the following letters of resignation: 1) Sharla Gottschalk, resigning from her position as a Special Education Paraprofessional at the high school; and 2) Teresa Porter, resigning from her position as Co-Sponsor of Pom and Cheer. Mrs. Porter has been with the district for 32 years. Motion to approve these resignations was made by Derrick Tice, seconded by Mila Bandel, and carried.
At 7:56 P.M. Derrick Tice made a motion to go into executive session for 15 minutes to discuss non-elected personnel; motion was seconded by Ed Marin and carried. At 8:11 P.M. the Board came out of executive session with no decisions being made.
Under new business, the administration recommended to the Board to consider the following new personnel contracts and new assignments with existing personnel: 1) Elementary School Cook – Karyn Vandenberg; 2) Elementary School SPED Paraprofessionals – Tiffany Graham and Deanna Kriegh – both primarily in the kindergarten room; 3) High School Girls’ Assistant Volleyball Coach – Traci Price; and 4) Wrestling Activities Assistant – Brandon Seger. After brief discussion, Chris Bracelin made a motion to approve the recommended contract offers and proposed coaching assignments. The motion was seconded by Derrick Tice; vote taken as 5 yes and 1 no, motion carried.
Next, a roster of non-licensed personnel was once again discussed. Chris Bracelin moved to offer contracts for 2017-2018 to all non-licensed personnel as proposed on the roster; the motion was seconded by Cale Rieger; vote taken as 5 yes and 1 no, motion carried.
Next, Mila Bandel made a motion to hire Kyle Buffington as the Jr. High Assistant Wrestling coach; motion was seconded by Troy Hilt and carried.
The Board next considered approval of contracts for Nicholas O’Loughlin and Rodney Yates for supervisors of the summer weightlifting program. The salary for this position has been donated by the St. Francis Recreation Commission in the amount of $3,000 to be split half and half. Derrick Tice made a motion to approve the contracts for the summer weightlifting program. The motion was seconded by Cale Rieger and carried.
The Board was advised that an appointment to the Northwest Kansas Technical College (NKTC) Board in Goodland needs to be made so the NKTC can plan their July organizational meeting; the appointee must be a current or former member of the USD 297 Board of Education. Following a brief discussion, Mila Bandel moved, seconded by Ed Marin, and it carried to reappoint Myra Douthit, who has been actively serving in this position for many years.
Board members were given a list of current student fees and adult meal prices and were asked to consider approving meal-price increases as proposed by Superintendent Schiltz. Following discussion, a motion was made by Troy Hilt, seconded by Derrick Tice, and carried to approve the following fees:
St. Francis Jr/Sr High School
Current Fee Schedule
| Item | Current | Proposed | Add. Revenue |
| Book Rental/Curriculum | $30.00 | $35.00 | $750.00 |
| Activity Ticket | $13.50 | $13.50 | - |
| Drivers Ed Permit | $2.00 | $2.00 | - |
| Chemistry/Basic Biology | $7.00 | $7.00 | - |
| Yearbook | $45.00 | $45.00 | - |
| Name Stamping | $8.00 | $8.00 | - |
| Towel Fee | $7.00 | $7.00 | |
| TOTAL | $110.50 | $115.50 | $750 |
| Breakfast | $2.15 | $2.25 | $423.70 |
| Lunch | $2.70 | $2.80 | $1221.20 |
Elementary School
Current Fee Schedule
| Item | Current | Proposed | Add. Revenue |
| Kdg. Book Rental | $20.00 | $25.00 | $100.00 |
| Book Rental | $30.00 | $35.00 | $650.00 |
| Activity Ticket | $10.00 | $10.00 | - |
| TOTAL | $60.00 | $70.00 | $750.00 |
| Breakfast | $1.85 | $1.95 | 258.00 |
| Lunch | $2.30 | $2.40 | $879.10 |
Adult Meals
| Item | Current | Proposed | Add. Revenue |
| Breakfast | $2.75 | $2.85 | $118.70 |
| Lunch | $4.05 | $4.15 | $297.70 |
| TOTAL NEW MEAL REVENUE | $3199.20 | ||
| TOTAL NEW REVENUE | $4699.20 |
Superintendent Schiltz indicated that a special meeting of the Board near the end of June will be necessary to approve the final business transactions of this fiscal year. Derrick Tice made a motion to schedule a special meeting at 7:00 a.m. on Wednesday, June 28, 2017, in the St. Francis administration office. The motion was seconded by Chris Bracelin and carried.
Review of Board Policy: Superintendent Schiltz presented to the Board two new policy recommendations concerning unpaid meal charges (1600) and collection procedures (1610). This is a newly required policy and must be in place by July 1, 2017. Ed Marin made a motion to approve the new policies, seconded by Troy Hilt, and approved.
At 9:00 p.m., Cale Rieger moved that the meeting adjourn; the motion was seconded by Derrick Tice and carried.
