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Minutes of the Regular Board Meeting – June 14, 2018

The meeting was called to order by President Cale Rieger in the administration office on the above date at 7:01 a.m. with everyone present except Superintendent Schiltz, Principal Darla Raile, and Mila Bandel.  St. Francis Herald reporter Amanda Moberly was present to observe and take notes.

Clerk Neitzel made two additions to the agenda: add to New Business 6)a)5) contracts returned for signature; and under Miscellaneous Items an executive session to discuss non-elected personnel.  Troy Hilt made a motion to approve the agenda with the two additions; motion was seconded by Chris Hingst and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Chris Bracelin, seconded by Dustin Andrist, and carried to approve the consent calendar, including the following items:  a) The minutes of the regular Board meeting on May 10, 2018.  b) A list of bills being paid on direct deposit slips numbering 0518001 – 0518074 and on checks numbering 11170-11185 on BANKWEST, and checks numbering 12908-12957 on First National Bank for a total of $335,220.20.  c) The Cash Summary Report (including two transfers: $7,220.86 from Supplemental General Fund to the Career & Tech Education Fund, and $6,056.67 from the General Fund to the At-Risk Fund) and the High School Activity Fund Report and Grade School Activity Fund Report – all as of May 31, 2018.  d) The Board approved the following gift-offers:  $506.25 from the Elks Club of Goodland for a buzzer system, headphones, and Quiz Bowl questions for Ms. Price’s room;  $100 from the Lawn Ridge 4-H Club for the elementary school library; an anonymous gift of $300 was given for the Trinity Scholarship, and  a gift of $1,000 from Terrie Drake and Sheran Powers, nieces of Rachel Huffman, for the Ray and Rachel Huffman Memorial Scholarship fund.

There were no audiences present.

There were no Committee Reports.

Under Old Business, it was reported that the budget workshops have not been scheduled yet due to the pending Kansas Supreme Court decision on the legislature’s proposed school finance plan.  This information will be reviewed at next month’s meeting.  The legislature did appropriate $5 million to Kansas schools in the form of matching grants for the purpose of increasing school safety in an active intruder situation.  We have applied for a matching KSDE grant to install a new intercom system in both buildings, exterior cameras at both buildings, and ALICE training for all staff in the district. 

Old Business – Non-renewal of teaching contract for William Cauble.  Troy Hilt made a MOTION FOR FINAL ACTION AND RESOLUTION IN REGARD TO NON-RENEWAL OF A TEACHER’S CONTRACT; the motion was seconded by Chris Hingst and passed.

Next, two projects for this summer were discussed: 1) We have a bid for a 12’ x 20’ walk-in refrigerator/freezer for the high school kitchen.  The cost is going to be over $20,000 for the unit, so it will need to go through the bid process.  2) We have 3 bids from three Ford dealerships for a 10-passenger van to be used for school activities.  After review, Chris Bracelin made a motion to accept the bid from Yost Ford in the amount of $27,378 for a 2018 model or $28,078 for a 2019 model, depending on availability.  The motion was seconded by Danielle McAtee and carried.

The Board and Administration received a letter of resignation from Kaitlin Martin, resigning from her position as a Special Education paraprofessional at the high school.  Motion to approve this resignation was made by Dustin Andrist, seconded by Chris Bracelin, and carried.

Next under New Business, the Board reviewed and discussed a letter from Bruce Swihart, requesting compensation for Junior High lunchroom duty.  After discussion, no action will be taken on this matter.

The Board was advised that an appointment to the Northwest Kansas Technical College (NKTC) Board in Goodland needs to be made so the NKTC can plan their July organizational meeting; the appointee must be a current or former member of the USD 297 Board of Education.  Following a brief discussion, Troy Hilt moved, seconded by Chris Bracelin, and it carried to reappoint Myra Douthit, who has been actively serving in this position for many years.

Next, Troy Hilt made a motion to approve 58 contracts that had been returned for signature; motion was seconded by Dustin Andrist and carried.

Board members were given a list of current student fees and adult meal prices and were asked to consider approving meal-price increases as proposed by Superintendent Schiltz.  Following discussion, a motion was made by Troy Hilt, seconded by Chris Bracelin, and carried to approve the following fees:

St. Francis Jr/Sr High School
Current Fee Schedule
  Current Proposed Est. Revenue
Book Rental / Curriculum $35.00 $35.00 $ -
Activity Ticket $13.50 $13.50 $ -
Drivers Ed Permit $2.00 $2.00 $ -
Chemistry / Basic Biology $7.00 $7.00 $ -
Yearbook $45.00 $45.00 $ -
Name Stamping $6.00 $6.00 $ -
Towel Fee $7.00 $7.00 $ -
TOTAL $115.50 $115.50 $ -
Breakfast $2.25 $2.35 $422.60
Lunch $2.80 $2.90 $925.30
Elementary School
Current Fee Schedule
Kdg. Book Rental $25.00 $25.00 $ -
Book Rental $35.00 $35.00 $ -
Activity Ticket $10.00- $10.00 $ -
TOTAL $70.00 $70.00 $ -
Breakfast $1.95 $2.05 $315.90
Lunch $2.40 $2.50 $889.30
Adult Meals
Breakfast $2.85 $2.95 $26.90
Lunch $4.15 $4.25 $195.40
EST. TOTAL NEW REVENUE     $2,775.40

At 7:41 A.M., Chris Bracelin made a motion to go into executive session until 8:00 A.M. to discuss non-elected personnel; motion was seconded by Danielle McAtee and carried.  Amanda Moberly left the meeting and did not return.  At 8:00 A.M., the Board came out of executive session with no decisions being made.

A special meeting of the Board near the end of June will be necessary to approve the final business transactions of this fiscal year.  Chris Bracelin made a motion to schedule a special meeting at 7:00 a.m. on Thursday, June 28, 2018, in the St. Francis administration office.  The motion was seconded by Dustin Andrist and carried.

At 8:07 a.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Chris Bracelin and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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