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2018-11-08

Minutes of the Regular Board Meeting – November 8, 2018

The meeting was called to order by President Cale Rieger in the administrative office on the above date at 7:00 p.m. with everyone present.   

Troy Hilt made a motion to approve the agenda, adding under New Business, c) iv) Jamie Reich resignation; the motion was seconded by Chris Hingst and carried.

Items on the Consent Calendar were next considered.  Following review of these items, Mila Bandel moved, Chris Bracelin seconded, and it carried to approve the consent calendar, including the following items:  a)  The minutes of the regular Board meeting on October 10, 2018.  b) The list of bills being paid on direct deposit slips numbering 1019001-1019068 and on checks numbering 11272-11286 on BANKWEST in the amount of $213,816.69 and checks numbering 13229-13316 on First National Bank totaling $102,870.17 for a grand total of $316,686.86.  c) The Cash Summary Report (including three transfers: $8,413.21 from the Supplemental General Fund to the CTE Fund,  $3,656.29 from the General Fund to the At-Risk Fund, and $60,616.00 from the General Fund to the Special Ed Fund), the Grade School Activity Fund Report, and the High School Activity Fund Report -  all as of October 31, 2018.  d) A gift offer from Dane G. Hansen Foundation in the amount of $6,000.00, a grant for the purchase of a gym floor covering system.

There were no audiences.

There were no committee reports.

Under Old Business, the Board and administration briefly reviewed the Audit Report for FY2018 (and the accompanying management letter and governance letter) that had been completed by Adams, Brown, Beran & Ball.  Following review, Chris Bracelin moved to accept the Audit Report as presented; the motion was seconded by Troy Hilt and carried.

Under Old Business, Traci Neitzel, District Clerk updated the Board on the Superintendent’s search process and key dates.  November 20, 2018 is the date for the Characteristics Forum to be held in the High School Auditorium.

Superintendent Schiltz presented two projects to send out bids on:  1) Suspended Ceiling/LED lights in the Grade school 2nd floor hallway, HS Library, HS Chemistry, HS Math, HS Journalism 1 and 2;  2) Grade school Boys’ restrooms – one upstairs and one main floor – full remodel.  Troy Hilt made a motion; it was seconded by Chris Bracelin and carried. 

Superintendent Schiltz gave an update on the progress of the new activity bus and the clean diesel grant.

The Board then held their annual review and discussion of the USD 297 emergency plan. 

Superintendent Schiltz then went over a Fleet summary of USD 297 vehicles.  It was the consensus of the Board to allow the school to start updating vehicles on a regular basis (one or two/year) as needed.

Scott Carmichael has agreed to be our Wrestling Activities Assistant this year, replacing Brandon Seger.  Mila Bandel made a motion to amend Mr. Carmichael’s contract; motion seconded by Dustin Andrist and carried.

Under New Business, it was reported that 61 of the 64 contract amendments for the Board approved salary increase have been returned for Board signatures.   Troy Hilt made a motion to approve the contracts returned; seconded by Danielle McAtee and carried.

Next under New Business, Superintendent Schiltz recommended Kattie (Ford) Aldaco be hired for the position of Kansas Reading Roadmap Coordinator for the afterschool and summer reading program.  A motion was made by Troy Hilt to hire Mrs. Aldaco, seconded by Chris Bracelin, and carried.  Mrs. Aldaco will assume the duties on December 1, 2018.

A letter of resignation was received from Jamie Reich for her position of custodian.  Mila made a motion to accept Ms. Reich’s resignation, seconded by Danielle McAtee, and carried.  Interviews will be held in hopes of hiring one or two new custodians.  It was the consensus of the board to hire one custodian for each building for the school year period (9 month position) if quality candidates are available.

Under miscellaneous, Superintendent Schiltz provided a first draft of the USD 297 Employee Handbook to the Board for review.  Next month, revisions and/or approval will be put on the agenda.  KASB legal services will review it as well.

Superintendent Schiltz informed the board that the big mower is having issues, and he is looking to repair or replace it.  He will report to the board next month.

Under school-improvement, Superintendent Schiltz talked about the progress being made on the MTSS process.

Mila Bandel made a motion to schedule a Special Board of Education meeting on November 20, 2018 at 7:00 P.M. for the purpose of reviewing information obtained from the Superintendent’s Search Characteristics Forum held that day.  The motion was seconded by Chris Hingst and carried.

The next regular Board of Education meeting will be held on December 13, 2018, at 7:00 p.m.

At 8:56 p.m., Danielle McAtee moved that the meeting adjourn; the motion was seconded by Dustin Andrist and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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