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2019-03-07

Minutes of the Regular Board Meeting –March 7, 2019

The meeting was called to order by Board President Cale Rieger in the administration office on the above date at 7:00 p.m. with everyone present except Danielle McAtee.  Superintendent-Elect Mark Penka was present to observe.

Troy Hilt made a motion to approve the agenda; the motion was seconded by Chris Bracelin and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Chris Hingst, seconded by Troy Hilt, to approve the consent calendar, including the following items:  a) The minutes of the regular Board meeting on February 14, 2019.  b) A list of bills being paid on direct deposit slips numbering 0219001 – 0219076 and on checks numbering 11331-11344 on BANKWEST, and checks numbering 13499-13543 on FNB Bank for a total of $285,012.36.  c) The Cash Summary Report (including two transfers: $9,096.23 from Supplemental General Fund to the Career & Tech Education Fund, and $3,753.02 from the General Fund to the At-Risk Fund)¸ the Grade School Activity Fund Report, and the High School Activity Fund Report – all as of February 28, 2019.  The Board approved a gift offer in the amount of $3,230.00 from the Dane G. Hansen Foundation for the Cheyenne County Career Fair & Expo to be held on March 25, 2019, at the St. Francis Community High School. 

Audiences – Mark Penka was present to observe.

Mr. Morrow will have the necessary scholarship information ready for the scholarship committee sometime later this month.  We will contact the scholarship committee members with a meeting day and time.

We have an opening for the Vocational Agriculture position currently held by Tiffany Poet.  The job has been posted for three weeks, with no applicants at this time.  When we have applicants, the Hiring Committee will convene.

Under Old Business, Superintendent Schiltz discussed with the Board some school finance issues that are currently being reviewed by the legislature.

At 7:25 p.m., Chris Bracelin made the following motion:  Mr. President, I move that the board recess into executive session to discuss the performance of individual staff members in order to protect their privacy pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 7:40 p.m. in the board room.  The motion was seconded by Troy Hilt and carried.  Mark Penka left the room.  At 7:40 p.m., Chris Bracelin moved to go back into Executive Session for an additional 10 minutes for the same reason and justifications; Troy Hilt seconded the motion and the motion carried.  At 7:50 p.m., regular session resumed; Mr. Penka returned to the meeting.

The Board was reminded that by law (K.S.A. 72-5411, as amended), a school board must notify a teacher in writing on or before the third Friday in May (May 17th this year) if said teacher’s contract will not be renewed; and a teacher must notify the school board in writing on or before 14 days after the third Friday in May (May 31st this year) if (s)he is resigning from their teaching contract.

Contract offers and proposed reassignments (if any) for the 2019-2020 school year can be acted-on at the regular meeting on April 11, 2019, or at the May meeting if necessary.

Also under Old Business, the Board again received a copy of the proposed school calendar for 2019-2020.  Chris Bracelin moved to approve the school calendar for 2019-2020 school year with the addition of 15 minutes added to the beginning of the school day; the motion was seconded by Dustin Andrist and carried.  The first day for students will be August 22, 2019 (full day), and the last day for students will be May 19, 2020.  School will begin at 8:20 a.m.

Under Old Business, Superintendent Schiltz requested that the Board approve sending out bid letters for the boys’ grade school restroom remodel project to be completed this summer.  Chris Hingst made a motion to send out bid letters; the motion was seconded by Dustin Andrist and carried.

In new business under personnel items, Superintendent Schiltz reported that we have received a resignation letter from Ms. Tiffany Poet, resigning from all her duties (Vo-Ag teacher, FFA sponsor, JH VB coach) at the end of the 2018-2019 school year.  Ms. Poet has been with the district for six years.  We have also received a resignation from Ms. Sara Houtman, resigning from her duties as the cheerleading coach.  Ms. Houtman has been with the district for seven years.  Mila Bandel made a motion to accept these two resignations; the motion was seconded by Christ Hingst and carried.

Superintendent Schiltz presented two bid proposals for an intercom system in the elementary school.  One bid is from All Systems out of Kansas City and the other is from Communications Engineering out of Hastings, NE.  Troy Hilt made a motion to accept the low bid from Communications Engineering out of Hastings in the amount of $24,989.00; the motion was seconded by Chris Bracelin and carried.

Next, Superintendent Schiltz discussed with the Board the need to purchase a new or used Class A route bus for the district.  Chris Bracelin made a motion to put our bus specifications out for bid to used bus companies, and directing us to use the Kansas Bus Purchasing System from KSDE to get prices on new buses meeting our specifications.  Dustin Andrist seconded the motion and it carried.

School-Improvement Process:  Superintendent presented an overview of the KESA process.

Review of Board Policy:  Superintendent Schiltz presented a sheet outlining the short and long term facility improvement plan that the Board has put together.

The next scheduled Board meeting will be held on April 11, 2019, at 7:00 p.m.  At 8:42 p.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Dustin Andrist and carried.

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