2010-06-29
MINUTES OF THE SPECIAL BOARD MEETING––JUNE 29, 2010
The special Board meeting was called to order on the above date at 5:00 p.m. by President Mary Beth Miller in the administration office with all members present except Ed Marin and Derrick Tice. Derrick arrived a little later.
Superintendent Schiltz requested the addition of one item to the agenda (which had been emailed to Board members on June 24)––Approval of a new three-year participating district agreement with the Northwest Kansas Technical College (NWKTC) in Goodland; and a change in Agenda Item 3––replace Approval of contracts returned for signature, with Acceptance of letters of resignation. Bonnie Zweygardt moved to approve the agenda with these changes; the motion was seconded by John Knodel and carried.
The Board reviewed the minutes of the regular meeting on June 10, 2010, and the list of bills being paid on direct deposit slips numbering 0618001-0819047 and checks numbering 9423-9468 on BankWest, and checks numbering 6891-6907 on First National Bank for a total of $556,139.71. John Knodel moved to approve the minutes and bills as presented; the motion was seconded by Sherry Weeks and carried.
Kelly Gienger moved to approve a new three-year participating district agreement with the Northwest Kansas Technical College (NWKTC) in Goodland. This agreement shall be effective from July 1, 2010, through June 30, 2013. The motion was seconded by John Knodel and carried.
Mr. Schiltz informed the Board that two resignations from coaching positions had been received––Mike Frewen resigning from the head wrestling coach position, after seven years (four years as head coach); and Larry Flemming resigning from the head girls’ basketball coach position, after five years (two years as head coach). John Knodel moved to accept these two resignations; the motion was seconded by Bonnie Zweygardt and carried.
The next item of business was consideration of offering contracts to the five licensed teachers who were not offered contracts after the May 12th meeting due to the uncertainty of school finances and year-end budget amounts. Superintendent Schiltz informed the Board that even though the budget figures are “tight” at the end of this fiscal year, it would be his recommendation to offer contracts to all five teachers. Following discussion, John Knodel moved, Sherry Weeks seconded, and it carried to offer contracts to Gloria Cassidy, Jennifer Krien, Sandy Smull (all half-time elementary teachers); to Dennis Friedrichs (industrial technology, grades 8-12, and physics teacher); and to Kaye O’Brien (K-12 librarian, grade 7 life skills, and junior-class magazine sales sponsor).
Administrators’ contracts were next considered. Following discussion, John Knodel made a motion to offer a two-year contract (2010-2011, and 2011-2012) to Principal Scott A. Carmichael, and a one-year contract to Superintendent Robert A. Schiltz (2010-2011). The motion was seconded by Kelly Gienger and carried.
Superintendent Schiltz reported on the unencumbered cash balances as of June 29, 2010, in the various funds and discussed the proposed transfers of funds. He also indicated that, just as last year, Kansas schools will not receive from the state the final payments of state aid (general state aid--$89,896, supplemental state aid--$3,585, special education state aid--$49,829, and KPERS state employer’s payment--$71,320.18) for the month of June until sometime in July, but the law requires that these July payments be recorded as June receipts; so these four final state aid payments, total amount of $214,630.18, for St. Francis USD 297, already show in the reports being reviewed at this meeting. Following further review of this year’s financial situation and the effects on various funds, Mr. Schiltz recommended that $238,702.57 be transferred from the General Fund to various funds as follows: $35,000 to Special Education; $8,361.89 to Vocational Education; $22,000 to Driver Education; $88,400 to Food Service; $366.54 to Professional Development; and $84,574.14 to At-Risk (K-12). Following this review, John Knodel moved to approve all of the transfers as listed above and to grant authority to the administration and the school auditors to make necessary adjustments to these transfer-amounts, with such adjustments being contained as part of the official minutes of this June 29 meeting and of the Audit Report. The motion was seconded by Derrick Tice and carried.
The Board received and read a thank-you note from a graduating senior expressing appreciation for the scholarship she had earned.
Mr. Schiltz reported on the various projects that are in progress, including Phase II of the new windows at the high school, remodeling of the high school biology room, the grade school playground grass-renovation project, and the junior-high locker restoration project.
At 6:20 p.m., John Knodel moved that the meeting adjourn; the motion was seconded by Kelly Gienger and carried.
