2010-07-08
MINUTES OF THE REGULAR BOARD MEETING––JULY 8, 2010
The meeting was called to order by President Mary Beth Miller in the administration office on the above date at 8:00 p.m. with all members present. St. Francis Herald reporter Karen Krien was also present to observe and take notes.
John Knodel moved to approve the agenda; the motion was seconded by Kelly Gienger and carried.
The first item on the agenda was the election and appointment of Board officers for 2010-2011. Bonnie Zweygardt nominated Ed Marin for President of the Board; the motion was seconded by Mary Beth Miller and carried. Ed moved to the President’s chair and presided during the rest of the meeting.
Sherry Weeks then nominated Bonnie Zweygardt for Vice-President of the Board; the motion was seconded by Mary Beth Miller and carried.
Following a brief review of the other officers of the Board, it was moved by Kelly Gienger, seconded by Bonnie Zweygardt, and carried to reäppoint the following officers: Sharon Olofson as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite and Day as the law firm to represent the Board.
Items on the consent calendar were next considered. Following review of these items, John Knodel moved, Mary Beth Miller seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the special meeting on June 29, 2010. 2) The list of bills being paid on checks numbering 6908-6946 on First National Bank for a total of $55,237.86. 3) The Cash Summary Report, the final Unencumbered Cash Balances and Recommended Transfers Report, the Grade School Activity Fund Report, and the High School Activity Fund Report––all as of June 30, 2010. 4) Designation of BankWest–St. Francis, First National Bank–St. Francis, and Western State Bank–St. Francis as the official depositories for USD 297 funds. 5) Designation of The Saint Francis Herald as the official district newspaper. 6) Designation of Scott A. Carmichael, K-12 Principal, as the USD 297 liaison for the homeless. 7) Designation of Robert A. Schiltz, Superintendent, as the KPERS (Kansas Public Employees Retirement System) designated agent. 8) Designation of Scott A Carmichael, K-12 Principal, as the USD 297 attendance officer. 9) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2010-2011 fiscal year. 10) Approval of a Memorandum of Understanding with Head Start. 11) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund; and 12) Acceptance of a gift-offer of $2,337 from the St. Francis Recreation Commission to cover two-thirds of the cost of the summer weight program.
The next item on the agenda was to set the time and place for Board meetings in 2010-2011. After brief discussion, Mary Beth Miller moved to adopt a resolution specifying that the regular meetings of the Board be held in the St. Francis administration office on the second Thursday of each month, at 7:00 p.m. year-round. The motion was seconded by Bonnie Zweygardt and carried.
There were no audiences, no committee reports, and no items of old business.
Superintendent Schiltz informed the Board that the seven remaining contracts (five licensed, and two administrators) for the 2010-2011 school-year had been signed and returned for the Board’s signature. Bonnie Zweygardt moved to approve these contracts for Board signature; the motion was seconded by Sherry Weeks and carried.
The Board was asked to approve the 2010-2011 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Rob Schiltz named as the authorized representative for the Food Service Program and Sharon Olofson as a second authorized signer. Following discussion, John Knodel moved, Derrick Tice seconded, and it carried to approve the 2010-2011 Food Service Program Agreement.
A copy of the KASB dues calculation for 2010-2011 was presented. Following some discussion, a motion was made by John Knodel, seconded by Mary Beth Miller, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $5,228--an increase of $215 over last year’s total).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Sherry Weeks moved, John Knodel seconded, and it carried: 1) to reäppoint Mary Beth Miller as the representative to the KASB governmental relations network; and 2) to reäppoint Ed Marin to serve as the representative on the NKESC Board in Oakley. At the next regular Board meeting, the Recreation Commission position currently held by Clay Keller, whose term expires, will be determined.
In accordance with Board Policy 5111, the Board reviewed all out-of-district students currently in attendance in the St. Francis Schools. A motion was made by Mary Beth Miller, seconded by Kelly Gienger, and carried to accept these students of out-of-district families, with a waiver of the tuition charges for each family for the 2010-2011 school year.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2011 budget was reviewed. Mary Beth Miller moved to schedule a special breakfast Board meeting on Monday, July 26, 7:30 a.m., to be held in the administration office, to study the proposed budget. The motion was seconded by Bonnie Zweygardt and carried.
A few miscellaneous items were discussed, but no action was taken.
At 9:20 p.m., John Knodel moved that the meeting adjourn; the motion was seconded by Kelly Gienger and carried.
