2011-07-14
MINUTES OF THE REGULAR BOARD MEETING––JULY 14, 2011
Prior to the beginning of the meeting, Cheyenne County Clerk Terry Miller was present to swear-in newly elected Board members.
The meeting was called to order by President Ed Marin in the administration office on the above date at 7:18 p.m. with all members present except Cory Busse, Kelly Gienger, and Derrick Tice. Assistant Board Clerk Traci Neitzel and St. Francis Herald reporter Karen Krien were also present.
Superintendent Schiltz requested two changes in the agenda—Under Consent Calendar, delete “Approval of Memorandum of Understanding with Head Start” (the contract had not been received yet), and add “Acceptance of Gift-Offer.” Sherry Weeks moved to approve the agenda, including these two changes; the motion was seconded by Mary Beth Miller and carried.
The first item on the agenda was the election and appointment of Board officers for 2011-2012. Mary Beth Miller nominated Derrick Tice for President of the Board and Kelly Gienger for Vice-President of the Board; the motion was seconded by Sherry Weeks and carried.
Following a brief review of the other officers of the Board, it was moved by Mary Beth Miller, seconded by Sherry Weeks, and carried to appoint the following officers: Sharon Olofson as Clerk of the Board and Traci Neitzel as Assistant Clerk of the Board (both appointments effective through December, 2011); Marilyn Raile as Treasurer of the Board; and Kite and Day as the law firm to represent the Board.
Items on the Consent Calendar were next considered. Following review of these items, Sherry Weeks moved, Mila Bandel seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the special meeting on June 29, 2011. 2) The list of bills being paid on checks numbering 7721-7755 on First National Bank for a total of $48,985.91. 3) The Cash Summary Report, the final Unencumbered Cash Balances and Recommended Transfers Report, the Grade School Activity Fund Report, and the High School Activity Fund Report––all as of June 30, 2011. 4) Designation of BankWest–St. Francis, First National Bank–St. Francis, and Western State Bank–St. Francis as the official depositories for USD 297 funds. 5) Designation of The Saint Francis Herald as the official district newspaper. 6) Designation of Scott A. Carmichael, K-12 Principal, as the USD 297 liaison for the homeless. 7) Designation of Robert A. Schiltz, Superintendent, as the KPERS (Kansas Public Employees Retirement System) designated agent. 8) Designation of Scott A Carmichael, K-12 Principal, as the USD 297 attendance officer. 9) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2011-2012 fiscal year. 10) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund. 11) Acceptance of a gift-offer of $2,337 from the St. Francis Recreation Commission to cover two-thirds of the cost of the summer weight program.
The next item on the agenda was to set the time and place for Board meetings in 2011-2012. After brief discussion, Mary Beth Miller moved to adopt a resolution specifying that the regular meetings of the Board be held in the St. Francis administration office on the second Thursday of each month (except in June of 2012, which will be held on the second Tuesday of the month), at 7:00 p.m. year-round. The motion was seconded by Mila Bandel and carried.
There were no audiences, no committee reports, and no items of old business.
The Board was asked to approve the 2011-2012 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Robert Schiltz named as the authorized representative for the Food Service Program and Traci Neitzel as a second authorized signer. Following discussion, Sherry Weeks moved, Mary Beth Miller seconded, and it carried to approve the 2011-2012 Food Service Program Agreement.
A copy of the KASB dues calculation for 2011-2012 was presented. Following discussion, a motion was made by Mila Bandel, seconded by Mary Beth Miller, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $5,206—a slight decrease over last year’s total).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Mila Bandel moved, Sherry Weeks seconded, and it carried: 1) to reäppoint Alice Kinen to serve another four-year term on the St. Francis Recreation Commission; 2) to reäppoint Mary Beth Miller as the representative to the KASB Governmental Relations Network; and 3) to reäppoint Ed Marin to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed all out-of-district students currently in attendance in the St. Francis Schools. A motion was made by Mary Beth Miller, seconded by Mila Bandel, and carried to accept these students of out-of-district families, with a waiver of the tuition charges for each family for the 2011-2012 school year.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2012 budget was reviewed. Mila Bandel moved to schedule a special breakfast Board meeting on Monday, July 25, 7:30 a.m., to be held in the administration office, to study the proposed budget. The motion was seconded by Mary Beth Miller and carried.
Two thank-you notes had been received and were read—one from retiring teacher Joyce Faulkender, and one from Schultz’s LTD.
At 8:20 p.m., Mila Bandel moved that the meeting adjourn; the motion was seconded by Mary Beth Miller and carried.
