2016-06-29
MINUTES OF THE SPECIAL BOARD MEETING – June 29, 2016
The special Board meeting was called to order on the above date at 7:05 a.m. by Board President Shannon Grover in the administration office with all members present except Derrick Tice.
Troy Hilt moved to approve the agenda that had been emailed to Board members on June 27; the motion was seconded by Mila Bandel and carried.
The Board reviewed the minutes of the regular meeting on June 9, 2016, and the list of bills being paid on direct deposit slips numbering 0617001-0819036 and checks numbering 10793-10833 on BANKWEST, and checks numbering 11429-11464 on First National Bank for a total of $527,944.50. Shannon Grover indicated that there was one mistake on the minutes from last month that needed corrected; the vote to have Superintendent Schiltz get in touch with an independent person to do an air quality control test was 3 yes to 2 no (it was in the minutes as 4 yes to 1 no). Cale Rieger moved to approve the minutes, as corrected, and bills as presented; the motion was seconded by Troy Hilt and carried.
Superintendent Schiltz reported that 19 Certified and 9 Classified contracts had been signed and turned in. Troy Hilt made a motion to approve said contracts for signature, motion was seconded by Mila Bandel and carried.
Superintendent Schiltz reported on the unencumbered cash balances as of June 28, 2016, in the various funds and discussed the proposed transfers of funds. He also indicated that, just as last year, Kansas schools will not receive from the state the final payment of state aid for the month of June until sometime in early July, but the law requires that this July payment be recorded as a June receipt; so this final state aid payment, a total of $151,750 plus a supplemental general state aid payment of $9,792.00 for St. Francis USD 297, already shows in the reports being reviewed at this meeting. Following further review of this year’s financial situation and the effects on various funds, Superintendent Schiltz recommended that $362,616.51 be transferred from the General Fund to various funds as follows: $120,000.00 to Capital Outlay; $20,000.00 to Contingency Reserve; $20,477.62 to Professional Development; $37,000.00 to Special Education; $53,800.00 to Food Service; $8,221.33 to Vocational Education; $6,000.00 to Driver Education; $97,117.56 to At-Risk (K-12) and $11,057.27 to Industrial Technology revolving fund. Superintendent Schiltz also recommended $141,509.00 be transferred from the Supplemental General Fund (L.O.B.) to Special Education. Following review, Troy Hilt moved to approve all of the transfers as listed above and to grant authority to the administration and school auditors to make necessary adjustments to these transfer-amounts, with such adjustments being contained as part of the official minutes of this June 29, 2016, meeting and of the Audit Report. The motion was seconded by Ed Marin and carried.
Next, Superintendent Schiltz made a request for a contract offer to William Cauble to fill the JH Social Studies position. Chris Bracelin made a motion to approve the contract offer; motion was seconded by Mila Bandel and carried.
Under miscellaneous items, Superintendent Schiltz reviewed with the board the Agreement and Corporation Warranty Deed for the north end of the grade school playground for the purpose of building a city pool. The Board will review the documentation and make a decision at the next Board meeting.
The next School Board meeting is scheduled for Thursday, July 14, 2016, at 7:00 P.M.
At 7:54 a.m., Ed Marin moved that the meeting adjourn; the motion was seconded by Chris Bracelin and carried.
