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Minutes of the Regular Board Meeting – November 10, 2016

The meeting was called to order by President Shannon Grover in the administrative office on the above date at 7:04 a.m. with everyone present except Mila Bandel, Derrick Tice, and Cale Rieger.  St. Francis Herald reporter Amanda Miller was also present to observe and take notes. 

Troy Hilt made a motion to approve the agenda as presented; the motion was seconded by Chris Bracelin and carried.

Items on the Consent Calendar were next considered.  Following review of these items, Troy Hilt moved, Ed Marin seconded, and it carried to approve the consent calendar, including the following items:  a)  The minutes of the regular Board meeting on October 10, 2016.  b) The list of bills being paid on direct deposit slips numbering 1019001-1019071 and on checks numbering 10873-10886 on BANKWEST in the amount of $201,155.32 and checks numbering 11772-11837 on First National Bank totaling $90,249.40 for a grand total of $291,404.72.  c) The Cash Summary Report (including four transfers: $9,098.43 from the Supplemental General Fund to the Vocational Fund,  $5,712.37 from the General Fund to the At-Risk Fund, $45,833.00 from the General Fund to the Special Ed Fund, and $42,476.82 from General Fund to KPERS Fund), the Grade School Activity Fund Report, and the High School Activity Fund Report -  all as of October 31, 2016.   d)  The Board approved a gift-offer from the class of 2004 in the amount of $83.78 to go toward the grade school playground project.  

There were no audiences.

There were no committee reports.

Under Old Business, the Board and administration briefly reviewed the Audit Report for FY2016 (and the accompanying management letter and governance letter) that had been completed by Adams, Brown, Beran & Ball.  Following review, Chris Bracelin moved to accept the Audit Report as presented; the motion was seconded by Ed Marin and carried.

Under Old Business, Superintendent Schiltz reported to the Board the progress with the new grade school playground equipment.  Schiltz reported that there was a tremendous crew to help with the installation both days!   We are waiting on two more truckloads of mulch; the project will then be complete

Superintendent Schiltz also reported we are in the process of contacting track renovation companies to look at our track.  The consensus of the Board was to develop a bid specification letter for review and approval by the February meeting date.

It was also reported that Mr. Seger’s Architectural Drafting class has begun work to design and draw plans for the renovation of the high school front lawn/concrete areas.  The architectural class will be involved with the project from start to finish in order to provide them with a rea-life experience.  This type of experience is strongly encouraged by the new Kansas Educational Systems Accreditation Model.  Hopefully, the design for this project will be completed and ready for Board approval by the February Board meeting.

The Board then held their annual review and discussion of the USD 297 emergency plan.  Chris Bracelin made a motion to accept the USD 297 emergency plan; the motion was seconded by Troy Hilt and carried.

Superintendent Schiltz then went over a Fleet summary of USD 297 vehicles.  It was the consensus of the Board to allow the school to sell some of the buses that are not being used.

After today’s meeting, there will be an energy audit company in the district to check the buildings for potential savings.  There is no cost to the district to have the audit performed.

No report on school-improvement process or review of school policy was scheduled for this meeting.

The next Board of Education meeting will be held on December 8, 2016, at 7:00 a.m.

At 8:22 a.m., Ed Marin moved that the meeting adjourn; the motion was seconded by Troy Hilt and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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