2016-10-14
Minutes of the Regular Board Meeting – October 14, 2016
The meeting was called to order by President Shannon Grover in the administrative office on the above date at 7:00 a.m. with everyone present.
Superintendent Schiltz requested the following addition be made to the agenda: 6) New Business e) discussion of putting casualty and property insurance out for bids. Troy Hilt made a motion to approve the agenda with this addition; the motion was seconded by Mila Bandel and carried.
There were no audiences present.
Items on the Consent Calendar were next considered. Following review of these items, Derrick Tice moved, Ed Marin seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the regular Board meeting on September 8, 2016. 2) The list of bills being paid on direct deposit slips numbering 0919001-0919067 and on checks numbering 10860-10872 on BANKWEST in the amount of $197,361.97 and checks numbering 11675-11770 on First National Bank totaling $250,078.62 for a grand total of $447,440.59. 3) The Cash Summary Report (including one transfer: $5,716.67 from the General Fund to the At-Risk Fund), the Grade School Activity Fund Report, and the High School Activity Fund Report all as of September 30, 2016. 4) There was one gift offer in the amount of a $5,000 grant from the Dane G. Hansen Foundation to go towards the grade school playground equipment.
There were no committee reports.
The Board and administration discussed Blue Cross/Blue Shield rates for the new year; currently there is a slight decrease in premiums. Superintendent Schiltz recommended to leave the amount the school pays toward a single plan at $435/mo. and to leave the amount the school pays for any other “tier” at $870/mo. Superintendent Schiltz also reported that USD 297 has reached the 50 FTE employee threshold for the Affordable Healthcare Act. For this reason, we need to offer insurance to additional employees of the district. The amount the school is required to pay on their premium is based on a formula for potential new group members. Mila Bandel made a motion to approve the school-paid amounts, and the amounts offered to new group members based on the Affordable Healthcare act formula; motion was seconded by Troy Hilt and carried.
Next under Old Business, Superintendent Schiltz reported to the Board that the grade school playground equipment has been purchased and delivered (except for the mulch). The community build days have been set for November 4th, and 5th. A formal plan for the build days will be put together soon.
The Board received a summary of the official enrollment on September 20, 2016. Official 2016-2017 FTE enrollment in USD 297 is 271.5, which is a increase of 1.5 from the 2015-2016 FTE enrollment (270).
The Board also received a summary of the KSHSAA Classifications for activities in 2016-2017. St. Francis is now a Class 1A school in the KSHSAA Classifications, with an enrollment of 89 in grades 9, 10, 11, and 12.
Next, Superintendent Schiltz presented a contract amendment for the Board’s consideration. The amendment is for Tiffany Poet, increasing the amount of the FFA Advisor supplemental salary due to the adjustment the Board made last month to FFA Advisor supplemental salary schedule. Derrick Tice made a motion to accept the contract amendment; motion was seconded by Mila Bandel and carried.
The Board and administration briefly reviewed the Audit Report for FY 2016 (and the accompanying management letter and governance letter) that had been completed by Adams, Brown, Beran & Ball. There will be a second review of the audit at the November Board meeting for final approval.
Next, Superintendent Schiltz reviewed with the Board the St. Francis Educational Foundation Fund, how it is funded and what it can be used for.
Superintendent Schiltz then discussed with the Board the thought of bidding out the casualty and property insurance. It was the consensus of the Board to go with our local Insurance companies this year but start researching and bidding out the insurance for next year.
Superintendent Schiltz announced that High School Principal, David Morrow, has been nominated and awarded this region’s Kansas Association of Secondary School Principals, Principal of the Year.
Principal Morrow let the Board know that he is writing monthly articles for the St. Francis Herald to help keep the public advised on happenings at the school. Also, Principal Raile showed the Board the newsletter that she will be writing for the grade school on a monthly basis.
Superintendent Schiltz updated the Board on the progress being made toward the implementation of KESA.
The next Board of Education meeting will be held on November 10, 2016, at 7:00 a.m.
At 8:08 a.m., Chris Bracelin moved that the meeting adjourn; the motion was seconded by Cale Rieger and carried.
