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2017-03-14

The meeting was called to order by Board President Shannon Grover in the administration office on the above date at 7:00 p.m. with everyone present.  St. Francis Herald reporter Amanda Miller was also present to observe and take notes.

Superintendent Schiltz requested the following change to the agenda:  under Old Business, add 5) g) Approval of School Calendar.  Derrick Tice made a motion to approve the agenda with the change requested; the motion was seconded by Troy Hilt and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Mila Bandel, seconded by Chris Bracelin, to approve the consent calendar, including the following items:  a) The minutes of the regular Board meeting on February 9, 2017.  b) A list of bills being paid on direct deposit slips numbering 0217001 – 0217073 and on checks numbering 10928-10941 on BANKWEST, and checks numbering 11998-12047 on First National Bank for a total of $252,542.85.  c) The Cash Summary Report (including two transfers: $5,097.52 from Supplemental General Fund to the Vocational Fund, and $5,709.96 from the General Fund to the At-Risk Fund)¸ the Grade School Activity Fund Report, and the High School Activity Fund Report – all as of February 28, 2017.  The Board approved a gift offer in the amount of $500.00 from Dale Weeks and the Wheeler Cooperative to help pay for meals during the State Basketball tournament. 

There were no audiences present.

Mr. Morrow will have the necessary scholarship information ready for the scholarship committee sometime later this month.  We will contact the scholarship committee members with a meeting day and time.

At this time, we still do not know of any vacancies for next year.  If we do get a resignation, we will schedule a hiring committee meeting as needed.

Under Old Business, Mr. Seger’s Architectural Drafting students presented their final design for the high school front lawn.  The students presenting were Dennis Potter, Hunter Kriegh, Blake Utsler, and Luana Avila.  All four students did an outstanding job presenting.  Superintendent Schiltz recommended that we wait at least one more month to see where we are financially with other planned projects before sending this project out for bids.

Next, Superintendent Schiltz reviewed with the Board the five responses from track companies to repair/replace the surface of our track.  It was moved by Troy Hilt to offer the project to United Sports Systems to do a black track at a cost of $139,300, contingent on getting a 5-year guarantee that the asphalt will not lift in that time frame.  The motion was seconded by Derrick Tice and carried.

Next, Superintendent Schiltz discussed with the Board an Investment Grade Audit agreement through the Kansas Corporation Commission’s Facility Conservation Improvement Program (FCIP).  The agreement is with Energy Solutions Professionals out of Overland Park, KS, for $6,126 to perform an investment grade audit on the high school and elementary school buildings.  After the audit is complete, the Board will have the option of whether or not to enter into a Performance Contract with Energy Solutions Professionals.  The idea behind a Performance Contract is to use the energy savings gained to pay the capital expenditures for the building improvements made.  Contracts can range from 10-20 years on the payback.

A motion was made by Chris Bracelin to approve the Audit agreement; Mila Bandel seconded the motion, and it carried.

Under Old Business, Superintendent Schiltz discussed with the Board some school finance issues that are currently being reviewed by the legislature.

At 8:30 p.m., Derrick Tice made a motion to go into Executive Session for 30 minutes to discuss non-elected personnel.  The motion was seconded by Chris Bracelin and carried.  Reporter Amanda Miller left the room.  At 9:00 p.m., Mila Bandel moved to go back into Executive Session for an additional 30 minutes; Chris Bracelin seconded the motion and the motion carried.  At 9:30 p.m., Mila Bandel moved that we go back into Executive Session for an additional 30 minutes; Chris Bracelin seconded the motion and the motion carried.  At 10:00 p.m., Derrick Tice moved to go back into Executive Session for an additional 30 minutes; Troy Hilt seconded the motion and the motion carried.  At 10:30 p.m., Ed Marin moved to go back into Executive Session for an additional 5 minutes; Cale Rieger seconded the motion and the motion carried.  At 10:35 p.m., regular session resumed.

Under Old Business, the Board and administration continued with a brief discussion of staffing plans for 2017 – 2018. 

The Board was reminded that by law (K.S.A. 72-5411, as amended), a school board must notify a teacher in writing on or before the third Friday in May (May 19th this year) if said teacher’s contract will not be renewed; and a teacher must notify the school board in writing on or before 14 days after the third Friday in May (June 2nd this year) if (s)he is resigning from their teaching contract.

Contract offers and proposed reassignments (if any) for 2017-2018 can be acted-on at the regular meeting on April 13, 2017, or at the May meeting if necessary.

Also under Old Business, the Board again received a copy of the proposed school calendar for 2017-2018.  Derrick Tice moved to approve the school calendar for 2017-2018 as proposed; the motion was seconded by Cale Rieger and carried.  The first day for students will be August 17, 2017 (full day), and the last day for students will be May 18, 2018.

In new business under personnel items, Cale Rieger made a motion to pay Marian Ochsner as a long-term substitute teacher at the rate of pay that she left with back in the 2014-2015 school year; motion was seconded by Ed Marin and carried.

Under Miscellaneous, Superintendent Schiltz informed the Board that there was going to be a Community Appreciation for Bill and Cindy Keller on Monday, April 17th; all are invited.

Also, Superintendent Schiltz reported that the transmission went out on the big Indian Bus at a cost of around $12,000.00.  He also informed the Board that he has submitted an application for a Clean Diesel Grant; if approved the grant could pay up to 25% of a new bus.

Under Miscellaneous, Mila Bandel suggested that we discuss immunizations for school age children in the near future.

No review of KESA was held due to the length of the meeting.

The next scheduled Board meeting will be held on April 13, 2017, at 7:00 a.m.  At 10:50 p.m., Derrick Tice moved that the meeting adjourn; the motion was seconded by Chris Bracelin and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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