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2017-06-28

MINUTES OF THE SPECIAL BOARD MEETING – June 28, 2017

The special Board meeting was called to order on the above date at 7:02 a.m. by Board President Shannon Grover in the administration office with all present except Ed Marin and Cale Rieger.

Derrick Tice moved to approve the agenda that had been emailed to Board members on June 26; the motion was seconded by Troy Hilt and carried.

The Board reviewed the minutes of the regular meeting on June 8, 2017, and the list of bills being paid on direct deposit slips numbering 0619001-0818039 and checks numbering 10984-11026 on BANKWEST, and checks numbering 12217-12252 on First National Bank for a total of $631,818.24.  Derrick Tice moved to approve the minutes and bills as presented; the motion was seconded by Chris Bracelin and carried.

Superintendent Schiltz reported that 31 Licensed and 20 Non-Licensed contracts had been returned for signature.  Troy Hilt made a motion to approve said contracts for signature; motion was seconded by Mila Bandel and carried.

Superintendent Schiltz reported on the unencumbered cash balances as of June 27, 2017, in the various funds and discussed the proposed transfers of funds.  He also indicated that, just as last year, Kansas schools will not receive from the state the final payment of state aid for the month of June until sometime in early July, but the law requires that this July payment be recorded as a June receipt; so this final state aid payment, a total of $148,181 plus a supplemental general state aid payment of $11,422 for St. Francis USD 297, already shows in the reports being reviewed at this meeting.  Following further review of this year’s financial situation and the effects on various funds, Superintendent Schiltz recommended that $282,360.22 be transferred from the General Fund to various funds as follows:  $40,000.00 to Capital Outlay; $15,000.00 to Contingency Reserve; $7,723.62 to Professional Development; $120,000.00 to Special Education; and $99,636.60 to At-Risk (K-12).  Superintendent Schiltz also recommended $60,257.22 be transferred from the Supplemental General Fund (L.O.B.) to various funds as follows: $11,257.22 to Vocational Education; and $49,000.00 to Food Service.  Following review, Chris Bracelin moved to approve all of the transfers as listed above and to grant authority to the administration and school auditors to make necessary adjustments to these transfer-amounts, with such adjustments being contained as part of the official minutes of this June 28, 2017, meeting and of the Audit Report.  The motion was seconded by Derrick Tice and carried.

Next, Superintendent Schiltz discussed with the Board what process should be used to hire a new Pom/Cheer co-sponsor.  It was the consensus of the Board to run an ad in the St. Francis Herald and set up interviews for those who respond.

The next School Board meeting is scheduled for Thursday, July 13, 2017, at 7:00 A.M.

At 7:29 a.m., Mila Bandel moved that the meeting adjourn; the motion was seconded by Chris Bracelin and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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