2017-07-13
Minutes of the Regular Board Meeting – July 13, 2017
The meeting was called to order by President Shannon Grover in the administration office on the above date at 7:05 a.m. with everyone present except Chris Bracelin and Troy Hilt.
Superintendent Schiltz had one change to the agenda: under Old Business, delete 7) c. Derrick Tice made a motion to approve the agenda with the one change; the motion was seconded by Mila Bandel and carried.
The next item on the agenda was the election and appointment of Board officers for 2017-2018. Derrick Tice nominated Cale Rieger, and Mila Bandel nominated Troy Hilt for President. After a vote indicated the required 4 votes for Cale Rieger, Derrick Tice moved that Cale Rieger be elected President of the Board; the motion was seconded by Shannon Grover and carried. Mila Bandel nominated Troy Hilt and Derrick Tice nominated Chris Bracelin for Vice President of the Board. After a vote indicated the required 4 votes for Chris Bracelin, Shannon Grover moved that Chris Bracelin be elected Vice President of the Board. The motion was seconded by Ed Marin and carried. Cale Rieger presided over the rest of the meeting.
Following a brief review of the other officers of the Board, it was moved by Shannon Grover, seconded by Ed Marin, and carried to appoint the following officers: Traci Neitzel as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite & Day as the law firm to represent the Board on an as-needed basis.
Items on the Consent Calendar were next considered. Following review of these items, Derrick Tice moved, Shannon Grover seconded, and it carried to approve the consent calendar, including the following items: 1) the minutes of the special meeting on June 28, 2017. 2) The list of bills being paid on checks numbering 12253-12285 on First National Bank totaling $41,209.78. 3) The Cash Summary Report, the final Unencumbered Cash Balances, and the High School and Grade School Activity Fund Reports, all as of June 30, 2017. 4) Officially notify the Kansas State Department of Education (KSDE) that USD 297 will declare a 1,116-hour school year but make every reasonable effort to attend the total number of days that are scheduled. 5) Designation of BANKWEST – St. Francis, First National Bank – St. Francis, and Western State Bank – St. Francis as the official depositories for USD 297 funds. 6) Designation of the St. Francis Herald as the official district newspaper. 7) Designation of David S. Morrow, 6-12 Principal, as the USD 297 liaison for the homeless. 8) Designation of Robert A. Schiltz, Superintendent, and Traci Neitzel, District Clerk, as the KPERS (Kansas Public Employees Retirement System) designated agents. 9) Designation of David S. Morrow, 6-12 Principal, and Darla Raile, K-5 Principal, as the USD 297 attendance officers. 10) Designation of Barb Holzwarth, Lorretta Ford, and Robert A. Schiltz as food service representatives. 11) Designation of Robert A. Schiltz as hearing officer for the national school lunch applications. 12) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2017-2018 fiscal year. 13) Approval of “Memorandum of Understanding” with Head Start. 14) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund. 15) A gift offered was accepted from the Greater Northwest Kansas Community Foundation for $9,553.00, for the purchase of two Sawstop table saws.
The next item on the agenda was to set the time and place for Board meetings in 2017-2018. After brief discussion, Shannon Grover moved to adopt a resolution specifying that the regular meetings of the Board will be held in the USD 297 Board of Education meeting room, 100 S College St., St. Francis, KS on the second Thursday of each month at 7:00 p.m. year-round. The motion was seconded by Derrick Tice and carried.
There were no audiences.
Under Committee Reports, Superintendent Schiltz reported that the hiring committee will need to convene to interview for the Drill Team coaching position; two applications have been received to date.
Under Old Business, Superintendent Schiltz reported that the KSDE budget workshop will be held in Oakley today, July 13, 2017.
Under Old Business, Superintendent Schiltz reported that the phone system installation started yesterday, it is hoped all will be installed by the end of the week.
The Board was asked to approve the 2017-2018 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Robert A. Schiltz named as authorized representative for the Food Service Program and Traci Neitzel as a second authorized signer. Following discussion, Derrick Tice moved, Mila Bandel seconded, and it carried to approve the 2017-2018 Food Service Program Agreement.
Discussion concerning joining the KASB for 2017-2018 was held. Following discussion, a motion was made by Ed Marin, seconded by Shannon Grover, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $6,156).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Derrick Tice moved, seconded by Ed Marin, and carried: 1) to reappoint Holly Hingst to the St. Francis Recreation Commission, which she has already agreed to; this will be a second 4-year term for Mrs. Hingst; 2) to appoint Cale Rieger as the representative to the KASB Governmental Relations Network; 3) to appoint Chris Bracelin to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed all out-of-district students currently in attendance in St. Francis Schools. Also reviewed was a letter from Tanya Schlepp, requesting that their daughter, Audrey, be allowed to attend St. Francis schools. After a brief discussion, a motion was made by Shannon Grover, seconded by Ed Marin, and carried to accept these students of out-of-district families, with a waiver of the tuition charges for each family for the 2017-2018 school year.
Next, the Board discussed offering contracts to Tiffany Poet and Talley Morrow for the JH VB coaching position sharing on a 70%-30% basis, respectively. It was also reported that an additional 2 licensed and 6 non-licensed contracts have been returned for signature. Shannon Grover made a motion to approve the contract offers and sign the returned contracts; motion was seconded by Ed Marin and carried.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2018 Budget was reviewed. Shannon Grover moved to approve the following schedule:
Friday, July 28th – Conduct a Special BOE meeting to study and ask questions about the proposed budget at 7:00 P.M.
Thursday, August 3rd – Publish proposed budget in The St Francis Herald.
Thursday, August 10th – Regularly scheduled meeting at 7:00 P.M. (no hearing).
Thursday, August 17th – Conduct Special meeting for the Budget Hearing (14 days) at 7:45 A.M.
Thursday, August 25th – Deliver budget to County Clerk
The motion was seconded by Mila Bandel and carried.
At 7:59 a.m., Derrick Tice moved that the meeting adjourn; the motion was seconded by Shannon Grover and carried.
