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Minutes of the Regular Board Meeting – November 09, 2017

The meeting was called to order by President Cale Rieger in the administrative office on the above date at 7:00 p.m. with everyone present except Shannon Grover.   Also present were Robbie and David Mayer, Seth & Deb Hilt, Adam Guthmiller, Danielle McAtee, Dustin Andrist, and Chris Hingst.

Derrick Tice made a motion to approve the agenda, moving Audiences to the beginning of the meeting; the motion was seconded by Ed Marin and carried.

Audiences:  David and Robbie Mayer were at the meeting to discuss protocol to establishing a golf team.  After discussion, it was decided further information is required before a decision can be made. 

Next, Seth Hilt presented to the Board a request to start a trap-shooting program representing St. Francis High School.  Adam Guthmiller was present as the trap-shooting coach.  This program would be funded through raised funds, they are only asking to use the school name and logo with no financial or liability commitment required of USD 297. 

Items on the Consent Calendar were next considered.  Following review of these items, Derrick Tice moved, Troy Hilt seconded, and it carried to approve the consent calendar, including the following items:  a)  The minutes of the regular Board meeting on October 12, 2017.  b) The list of bills being paid on direct deposit slips numbering 1019001-1019074 and on checks numbering 11065-11078 on BANKWEST in the amount of $206,675.07 and checks numbering 12519-12583 on First National Bank totaling $82,967.93 for a grand total of $289,643.00.  c) The Cash Summary Report (including three transfers: $8,101.01 from the Supplemental General Fund to the CTE Fund,  $5,897.58 from the General Fund to the At-Risk Fund, and $53,671.00 from the General Fund to the Special Ed Fund), the Grade School Activity Fund Report, and the High School Activity Fund Report -  all as of October 31, 2017

There were no committee reports.

Under Old Business, the Board and administration briefly reviewed the Audit Report for FY2017 (and the accompanying management letter and governance letter) that had been completed by Adams, Brown, Beran & Ball.  Following review, Troy Hilt moved to accept the Audit Report as presented; the motion was seconded by Ed Marin and carried.

Under Old Business, Superintendent Schiltz reviewed details of the ESP energy audit once again.  After discussion, a motion was made by Derrick Tice to not pursue any of the ESP projects at this time; motion was seconded by Chris Bracelin and carried

Superintendent Schiltz presented two projects to send out bids on:  1) Suspended Ceiling/LED lights in the Grade school 2nd floor hallway, HS Library, HS Chemistry, HS Math, HS Journalism 1 and 2 and HS Cafeteria;  2) Grade school Boys’ restrooms – one upstairs and one main floor – full remodel.  Chris Bracelin made a motion; it was seconded by Derrick Tice and carried.  Board member Mila Bandel made the recommendation to look into remodeling the two front school offices for better security of the buildings.

The Board then held their annual review and discussion of the USD 297 emergency plan. 

Superintendent Schiltz then went over a Fleet summary of USD 297 vehicles.  It was the consensus of the Board to allow the school to start updating vehicles on a regular basis (one or two/year) as needed.

Under New Business, it was reported that 64 of the 67 contract amendments for the board approved salary increases have been returned for Board signatures.   Derrick Tice made a motion to approve the contracts returned; seconded by Chris Bracelin and carried.

Under Miscellaneous, Superintendent Schiltz reviewed with the Board what has been done concerning educating people about the Adverse Childhood Experiences Study (ACES).  He also reviewed with the Board the lighting project that was recently completed with the help of Mr. Seger’s 6th hour class, and a natural gas usage spreadsheet.

Principal Morrow next reported that the school has recently purchased a recycle trailer and bins.  A student-led project, chaired by Echoe Lennox, is in the planning stages.

Under school-improvement, Superintendent Schiltz talked about the progress being made on the MTSS process.

The next Board of Education meeting will be held on December 14, 2017, at 7:00 p.m.

At 9:13 p.m., Mila Bandel moved that the meeting adjourn; the motion was seconded by Troy Hilt and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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