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Minutes of the Regular Board Meeting –April 12, 2018

The meeting was called to order by Board Vice-President Chris Bracelin in the administration office on the above date at 7:01 p.m. with everyone present except Cale Reiger.  Amanda Miller was present from The St. Francis Herald, to observe and take notes.

Troy Hilt made a motion to approve the agenda; the motion was seconded by Chris Hingst and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Mila Bandel, seconded by Dustin Andrist, and carried to approve the consent calendar, including the following items:  a) The minutes of the regular Board meeting on March 8, 2018, and special Board meeting on March 28, 2018.  b) A list of bills being paid on direct deposit slips numbering 0319001 – 0319076 and on checks numbering 11139-11152 on BANKWEST, and checks numbering 12788-12856 on First National Bank for a total of $318,010.58.  c) The Cash Summary Report (including three transfers: $7,907.44 from Supplemental General Fund to the CTE Fund, $6,057.01 from the General Fund to the At-Risk Fund, and $35,182.00 from General Fund to the Special Ed Fund)¸ the Grade School Activity Fund Report, and the High School Activity Fund Report – all as of March 31, 2018.  d) The Board approved the following gift offer:  $2,500.00 for a GNWKCF – Hansen Community Clean-Up Grant that was used to pay Abel Tree Service for removing the large cottonwood tree at the grade school.

No Audiences.

The Scholarship Committee reported that they had met and made the recommended selections for one 2018 Alice Gillispie Academic Scholarship in the amount of $1,000 (non-renewable) and the 2018 Walter and Lucille Stephenson Memorial Scholarships.  Mila Bandel moved to approve the list of recommended scholarship recipients, seconded by Danielle McAtee, and carried; the names of the recipients will be kept confidential until they are announced at High School Commencement on May 13, 2018.

The Hiring Committee reported that they had met and interviewed Nick Fawcett for the head football coach/PE/asst. track/summer weightlifting position.

Under Old Business, Superintendent Schiltz reported on school finance.  The House and Senate have approved a bill to increase school funding approximately $500 million over a 5 year period.  It now will go to the Governor for signature.

Superintendent Schiltz requested a 30 minute executive session.  At 7:45 p.m., Troy Hilt made the following motion:  Mr. Vice-President, I move that the board recess into executive session to discuss the performance of individual staff members in order to protect their privacy pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 8:15 p.m. in the board room.  Reporter, Amanda Miller left the meeting.   At 8:15 p.m., Chris Hingst made a motion to go back into executive session for an additional 10 minutes; motion seconded by Danielle McAtee and carried.  At 8:25 p.m. the open meeting resumed, with Amanda Miller coming back to the meeting.

The Board and administration continued with discussion of staffing plans for 2018 – 2019.  Contract offers and proposed reassignments (if any) for 2018-2019 will be acted-on at the regular meeting on May 10, 2018. 

As discussed at the March meeting, by law (K.S.A. 72-5411), a school board must notify a teacher in writing on or before the third Friday in May (May 18th this year) if said teacher’s contract will not be renewed; and a teacher must notify the school board in writing on or before 14 days after the third Friday in May (June 1st this year) if (s)he is resigning from their teaching contract.

Also under Old Business, the Board reviewed the document sent from Gary Sechrist, KASB, setting out USD 297 Goals.  The Board will continue to review and study the goals that they came up with, and an action plan will be developed to facilitate implementing the goals.

Superintendent Schiltz reported that USD 297 has been tentatively granted a Clean Diesel Grant for the coming school year.  We will be pursuing the purchase of a new activity bus to replace the ’97 Indian.  Final approval will be given in early fall.

Under New Business, the Board received a resignation from Tiffany Poet, resigning her position as high school assistant track coach, effective at the end of the 2018 season.  Also, Rodney Yates turned in his resignation for all contractual duties effective at the end of the 2017-2018 school year.  And Nick O’Loughlin turned in his resignation for all contractual duties effective at the end of the 2017-2018 school year.  A motion was made by Mila Bandel, seconded by Troy Hilt, and carried to accept these three resignations.

A contract was submitted for signature for Travis Jones, high school golf coach.  Troy Hilt made a motion to accept contract for signature; motion seconded by Danielle McAtee and carried.

Superintendent Schiltz asked for a motion to approve a contract for Nick Fawcett for head football coach/PE teacher/assistant track coach/summer weightlifting.  Salary will be as per USD 297 pay schedule.  Motion was made by Troy Hilt and seconded by Dustin Andrist to approve Mr. Fawcett’s contract.  Motion carried.

Under Miscellaneous Items, Principal Raile reported the Kansas Assessments have started and are progressing smoothly.

Under Review of School-Improvement Process, Superintendent Schiltz gave a report of the accreditation process (KESA) to the board.  There will be an outside visitation team here on April 23, 2018.

No review of Board Policy.

The next scheduled Board meeting will be held on Thursday, May 10, 2018, at 7:00 A.M.

At 9:02 p.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Danielle McAtee and carried.

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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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