2018-07-12
Minutes of the Regular Board Meeting – July 12, 2018
The meeting was called to order by President Cale Rieger in the administration office on the above date at 7:02 a.m. with everyone present except Chris Hingst.
Troy Hilt made a motion to approve the agenda; the motion was seconded by Mila Bandel and carried.
The next item on the agenda was the election and appointment of Board officers for 2018-2019. Mila Bandel made a motion to unanimously vote to keep officers the same: Cale Rieger, President; and Chris Bracelin, Vice-President. The motion was seconded by Troy Hilt and carried
Following a brief review of the other officers of the Board, it was moved by Mila Bandel, seconded by Chris Bracelin, and carried to appoint the following officers: Traci Neitzel as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite & Day as the law firm to represent the Board on an as-needed basis.
Items on the Consent Calendar were next considered. Following review of these items, Chris Bracelin moved, Danielle McAtee seconded, and it carried to approve the consent calendar, including the following items: 1) the minutes of the special meeting on June 28, 2018. 2) The list of bills being paid on checks numbering 12977-13024 on First National Bank totaling $46,477.02. 3) The Cash Summary Report, the final Unencumbered Cash Balances, and the High School and Grade School Activity Fund Reports, all as of June 30, 2018. 4) Officially notify the Kansas State Department of Education (KSDE) that USD 297 will declare a 1,116-hour school year but make every reasonable effort to attend the total number of days that are scheduled. 5) Designation of BANKWEST – St. Francis, First National Bank – St. Francis, and Western State Bank – St. Francis as the official depositories for USD 297 funds. 6) Designation of the St. Francis Herald as the official district newspaper. 7) Designation of David S. Morrow, 6-12 Principal, as the USD 297 liaison for the homeless. 8) Designation of Robert A. Schiltz, Superintendent, and Traci Neitzel, District Clerk, as the KPERS (Kansas Public Employees Retirement System) designated agents. 9) Designation of David S. Morrow, 6-12 Principal, and Darla Raile, K-5 Principal, as the USD 297 attendance officers. 10) Designation of Barb Holzwarth, Lorretta Ford, and Robert A. Schiltz as food service representatives. 11) Designation of Robert A. Schiltz as hearing officer for the national school lunch applications. 12) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2018-2019 fiscal year. 13) Approval of “Memorandum of Understanding” with Head Start. 14) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund. 15) A gift offered was accepted from the St. Francis Recreation Commission for the Summer Weightlifting program.
The next item on the agenda was to set the time and place for Board meetings in 2018-2019. After brief discussion, Mila Bandel moved to adopt a resolution specifying that the regular meetings of the Board will be held in the USD 297 Board of Education meeting room, 100 S College St., St. Francis, KS on the second Thursday of each month at 7:00 p.m., with the exception of March, which will be held on the 1st Thursday of the month. The motion was seconded by Chris Bracelin and carried.
There were no audiences or committee reports.
Under Old Business, Superintendent Schiltz reported that the KSDE budget workshop will be held in Oakley July 13, 2018.
The Board was asked to approve the 2018-2019 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Robert A. Schiltz named as authorized representative for the Food Service Program and Traci Neitzel as a second authorized signer. Following discussion, Troy Hilt moved, Dustin Andrist seconded, and it carried to approve the 2018-2019 Food Service Program Agreement.
Discussion concerning joining the KASB for 2018-2019 was held. Following discussion, a motion was made by Mila Bandel, seconded by Troy Hilt, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $6,700.39).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, Chris Bracelin moved, seconded by Danielle McAtee, and carried: 1) to reappoint Kirby Elliott to the St. Francis Recreation Commission, which he has already agreed to; this will be a third 4-year term for Mr. Elliott; 2) to appoint Cale Rieger as the representative to the KASB Governmental Relations Network; 3) to appoint Chris Hingst to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed all out-of-district students currently in attendance in St. Francis Schools. After a brief discussion, a motion was made by Troy Hilt, seconded by Dustin Andrist, and carried to accept these students of out-of-district families, with a waiver of the tuition charges for each family for the 2018-2019 school year.
Next, Superintendent Schiltz requested a 5 minute executive session. Chris Bracelin made the following motion: Mr. President, I move that the board recess into executive session to discuss an individual staff member in order to protect their privacy pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 8:00 A.M. in the board room. The motion was seconded by Troy Hilt and carried. The board came out of executive session at 8:00 A.M. and resumed the regular meeting.
Chris Bracelin made a motion to approve a Waiver of physical requirements for Ralph Lebow; the motion was seconded by Danielle McAtee and carried.
Superintendent Schiltz handed out a document prepared dealing with the goals selected by the Board when Gary Sechrist from KASB was here a few months ago. From this point forward, the board will review the goals on a regular basis, assess our progress toward them, and establish new goals as necessary.
Superintendent Schiltz recommended the following schedule be followed in preparing and publishing the budget for fiscal year 2018-2019:
Tuesday, July 31 – Conduct a Special BOE meeting to study, and ask questions about the proposed budget. (7:00 A.M. in order to get budget to paper)
Thursday, August 2 – Publish proposed budget in The St. Francis Herald.
Thursday, August 9 – Regularly scheduled meeting – MOVE to August 16
Thursday, August 16 – Rescheduled regular meeting with budget hearing (14 days) 7:00 A.M.
Thursday, August 23 – Deliver budget to county clerk.
Chris Bracelin made a motion to approve the above said schedule; motion was seconded by Danielle McAtee and carried.
No Review of Board Policy.
At 8:36 A.M. Troy Hilt made a motion to adjourn; seconded by Dustin Andrist and carried.
