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Minutes of the Regular Board Meeting – February 14, 2019

The meeting was called to order by Board President Cale Rieger in the administration office on the above date at 7:00 a.m. with all members present except Troy Hilt.  Amanda Miller was present from The St. Francis Herald, to observe and take notes.

Chris Hingst made a motion to approve the agenda; the motion was seconded by Mila Bandel and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Mila Bandel, seconded by Danielle McAtee, and carried to approve the consent calendar, including the following items:  a) the minutes of the regular Board meeting on January 10, 2019 and special Board meetings held on January 16, 23, 24, and 25, 2019.  b) A list of bills being paid on direct deposit slips numbering 0118001 – 0118075 and on checks numbering 11317-11330 on BANKWEST, and checks numbering 13429-13498 on First National Bank for a total of $434,803.42.  c) The Cash Summary Report (including two transfers: $9,021.62 from Supplemental General Fund to the Career & Tech Education Fund, and $3,650.89 from the General Fund to the At-Risk Fund)¸ the Grade School Activity Fund Report, and the High School Activity Fund Report – all as of January 31, 2019.  d) Also approved was a gift-offer of $724.80 from the Cheyenne County Knights of Columbus from their tootsie roll drive to be used for Special Education.

No Audiences. 

Under Committee Reports, Superintendent Schiltz reported that at this time, we do not know of any open positions for next school year, so the hiring committee has not met.  Superintendent Schiltz reported that the faculty meet-and-confer committee had not requested a meeting at this time.

Under Old Business, Superintendent Schiltz reported the information available concerning school finance for next year from the Legislature.  

Under New Business, Superintendent Schiltz presented a rough draft of the 2019-2020 school calendar.  He reported that we are taking advisement from the KS MTSS team concerning needed professional development days for next year as well as intervention time for the students, so the calendar looks a bit different than in the past.  After discussion, it was the consensus of the Board to add 15 minutes to the school day next year, which would move the school start time from 8:35 a.m. to 8:20 a.m.  We will wait until the March meeting to approve the calendar.

Under New Business, Superintendent Schiltz reported that we have not received any resignations at this time, and currently we do not have any teaching openings for the 2019-2020 school year that we know of. 

At this time, Superintendent Schiltz requested a 25 minute executive session.  Danielle McAtee made the following motion:  “Mr. President, I move that the board recess into executive session to discuss the performance of individual staff members in order to protect their privacy pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 7:50 a.m. in the board room.”  Motion was seconded by Chris Bracelin and carried.  Amanda Miller left the meeting.   At 7:25 a.m., Cale Rieger requested Traci Neitzel, Darla Raile, and David Morrow leave the meeting for further discussion during executive session.  At 7:50 a.m., regular session resumed; Amanda Miller did not re-join the meeting; Traci Neitzel, Darla Raile, and David Morrow did rejoin the meeting.

The Board and administration had an initial discussion of staffing plans for 2019-2020.  The Board was reminded that by law (K.S.A. 72-5411, as amended) a School Board must notify a teacher in writing on or before the third Friday in May (May 17th this year) if said teacher’s contract will not be renewed; and a teacher must notify the Board in writing on or before 14 days after the third Friday in May (May 31st this year) if (s)he is resigning from their teaching contract. 

Contract offers and proposed reassignments (if any) for 2019-2020 can be acted-on at the regular meeting on April 11, 2019, or at the May 9, 2019, meeting if necessary.

Under new business, Superintendent Schiltz conducted an annual review of the St. Francis Educational Foundation Fund that was established by Mr. Werner a few years ago.  The procedures for spending money from the fund and making donations to the fund were reviewed. Donations can be made on-line at gnwkcf.org/cheyenne or through Carla Lampe, Treasurer of the Fund.

Under new business, Superintendent Schiltz reviewed with the board two bids he had received for four NEW copy machines -- two for the elementary school, one for the high school, and one for the district office.  A motion was made by Mila Bandel to accept the bid for purchase of four copiers from Ricoh in the amount of $27,818.00.  The motion was seconded by Chris Bracelin and carried.

Under miscellaneous, Superintendent Schiltz reported that next month he should have bids for an Intercom System for the Elementary School.

Also under miscellaneous, Chris Hingst and Mila Bandel discussed the walk-in freezer/refrigerator at the high school.

School-improvement process:  Superintendent Schiltz reviewed progress on KESA and MTSS with the board.  Darla Raile gave a report on the progress being made in identifying kids who need extra help and targeting the instruction they need.

Review of Board Policy.  Superintendent Schiltz reviewed the Board Goals document with the Board, and he also presented a plan to create a short-term and long-term facility improvement plan as directed in Board Goal B:  Maintain and update district facilities.  Superintendent Schiltz, asked the Board to review the list presented and prioritize them for discussion at next months meeting.

The next scheduled Board meeting will be held on March 7, 2019, at 7:00 p.m.

At 8:21 a.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Chris Bracelin and carried.

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St. Francis 100 College Street St. Francis, KS  67756

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