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Minutes of the Special Board Meeting – JUNE 29, 2020



The special Board meeting was called to order on the above date at 7:00 a.m. by Board President Cale Rieger in the high school cafeteria with all Board members present except Danielle McAtee.  Also present was Principal Darla Raile.

Chris Hingst moved to approve the agenda that had been emailed to Board members on June 25th; the motion was seconded by Troy Hilt and carried.

The Board reviewed the minutes of the regular meeting on June 11, 2020, and the list of bills being paid on direct deposit slips numbering 0619001-0819033 and checks numbering 11587-11627 on BANKWEST and checks numbering 14483-14493 on FNB Bank for a total of $584,372.16.  Shawna Blanka made a motion to approve the minutes and bills listed; the motion was seconded by Dustin Andrist and carried.

Superintendent Penka reported on the unencumbered cash balances as of June 29, 2020, in the various funds and discussed the proposed transfers of funds.  He also indicated that, just as last year, Kansas schools will not receive the final payment of state aid for the month of June until sometime in early July, but the law requires that this July payment be recorded as a June 30th receipt; so this final state aid payment, a total of $107,690.00 plus a supplemental general state aid payment of $5,665.00 for St. Francis USD 297, already shows in the reports being reviewed at this meeting.  Following further review of the year’s financial situation and the effects on various funds, Superintendent Penka recommended that $380,980.00 be transferred from the General Fund to various funds as follows:  $100,000.00 to Special Education; $45,000.00 to Career & Postsecondary Education; $63,827.00 to Food Service; $111,805.00 to Capital Outlay; $43,000.00 to Contingency Reserve; $8,000.00 to Drivers Education; and $9,348.00 to At-Risk (K-12).  Superintendent Penka also recommended $130,353.00 be transferred from the Supplemental General Fund (L.O.B.) to various funds as follows: $20,000.00 to Career & Postsecondary Education; $19,063.00 to At-Risk; $60,000.00 to Special Education; $25,426.00 to Professional Development; and $5,864.00 to Bilingual Education.  Following review, Troy Hilt moved to approve all of the transfers as listed above and to grant authority to the administration and school auditors to make necessary adjustments to these transfer-amounts, with such adjustments being contained as part of the official minutes of this June 29, 2020, meeting and of the Audit Report.  The motion was seconded by Chris Hingst and carried.

The next School Board meeting is scheduled for Thursday, July 9, 2020, at 7:00 a.m.

At 7:25 a.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Troy Hilt and carried.


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St. Francis 100 College Street St. Francis, KS  67756

Superintendent's Office: 785-332-8182 High School Office: 785-332-8153 Elementary Office: 785-332-8143

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