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Official Copy - Minutes of the Regular Board Meeting –April 11, 2019

The meeting was called to order by Board Vice-President Chris Bracelin in the administration office on the above date at 7:01 p.m. with everyone present except Cale Rieger. 

Troy Hilt made a motion to approve the agenda with one addition, add 5) d) Walk-In freezer/cooler bids; the motion was seconded by Mila Bandel and carried.

The Board reviewed and discussed the items on the consent calendar.  A motion was then made by Mila Bandel, seconded by Chris Hingst, and carried to approve the consent calendar, including the following items:  a) The minutes of the regular Board meeting on March 7, 2019.  b) A list of bills being paid on direct deposit slips numbering 0319001 – 0319072 and on checks numbering 11345-11359 on BANKWEST, and checks numbering 13544-13629 on First National Bank for a total of $380,343.78.  c) The Cash Summary Report (including three transfers: $8,431.94 from Supplemental General Fund to the CTE Fund, $3,762.05 from the General Fund to the At-Risk Fund, and $39,237.00 from General Fund to the Special Ed Fund)¸ the Grade School Activity Fund Report, and the High School Activity Fund Report – all as of March 31, 2019.  d) The Board approved the following gift offers:  1) $5,000.00 on behalf of the SFRC from the Dane G. Hansen Foundation for a pre-school/head-start summer reading program.  2) $500.00 from the Goodland Elks Lodge for Green Project equipment (Ms. Price).  3) $3,000.00 from the SFRC for the new turf in the weight room.

No Audiences.

The Scholarship Committee reported that they had met and made the recommended selections for one 2019 Alice Gillispie Academic Scholarship in the amount of $1,000 (non-renewable) and the 2019 Walter and Lucille Stephenson Memorial Scholarships.  Chris Hingst moved to approve the list of recommended scholarship recipients, seconded by Danielle McAtee, and carried; the names of the recipients will be kept confidential until they are announced at High School Commencement on May 12, 2019.

The Hiring Committee reported that they had met two times over the last two weeks via conference call to discuss job openings in the district.  The hiring committee brought two recommendations to the Board for approval:  1) Laura Brunk for the vocational agriculture/FFA advisor opening and 2) Killy Hilt for the cheer coaching position.

The Hiring Committee also reported that there is an elementary/junior high physical education position open.  The opening will be posted in the local paper until April 18, 2019.  We currently have two applicants for the position.

Under Old Business, Superintendent Schiltz reported on school finance.  Senate Bill 16 passed, which will add approximately $90 million into the Kansas school budget next year.

Superintendent Schiltz requested a 15 minute executive session.  At 7:46 p.m., Troy Hilt made the following motion:  Mr. Vice-President, I move that the board recess into executive session to discuss the performance of individual staff members in order to protect their privacy pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 8:01 p.m. in the board room.  At 8:01 P.M., the regular session resumed.

As discussed at the April meeting, by law (K.S.A. 72-5411), a school board must notify a teacher in writing on or before the third Friday in May (May 17th this year) if said teacher’s contract will not be renewed; and a teacher must notify the school board in writing on or before 14 days after the third Friday in May (May 31st this year) if (s)he is resigning from their teaching contract.

Superintendent Schiltz reported that we have prices for a new route bus and two used buses that will be available at the end of the school year.  After review of the bids, Troy Hilt made a motion to approve purchase of a 2019 29-passenger school bus from Midwest Bus Sales in the amount of $47,510.00.  Motion was seconded by Mila Bandel and carried.

Next, a bid was submitted by Nick Raile for the remodel project of the two boys’ restrooms at the grade school.  After discussion Troy Hilt, made a motion to reject the bid at this time, the motion was seconded by Dustin Andrist and carried.

Superintendent Schiltz then presented three bids for the purchase of a new walk-in cooler/freezer for the high school kitchen.  After discussion, Mila Bandel made a motion to approve the bid from Heartland HVAC in the amount of $35,513.00.  The motion was seconded by Danielle McAtee and carried.

Under New Business, the Board received a resignation from ShayLinn Zweygardt, resigning from her position as junior high school girls’ basketball coach, effective at the end of the 2019 season.  Also, Ted Busse turned in his resignation for all contractual duties, effective at the end of the 2018-2019 school year.  A motion was made by Troy Hilt, seconded by Mila Bandel, and carried to accept these resignations.

A contract offer was requested by the hiring committee for Laura Brunk for the Vocational Agriculture and FFA sponsor position starting the 2019-2020 school year.  The committee also requested the board approve a contract offer to Killy Hilt for the Cheerleading Coach position beginning with the 2019-2020 school year.  The salary for both contracts is in accordance with the current USD 297 salary schedule.  Chris Hingst made a motion to approve the contract offers; motion seconded by Danielle McAtee and carried.

Following discussion, a motion was made by Mila Bandel to offer 2019-2020 contracts to all current licensed personnel, who have not resigned, and subject to the provisions that the contracts paid partially or fully from federal funding are dependent on USD 297 receiving sufficient federal funds for those contracts.  The motion was seconded by Dustin Andrist and carried.

Following discussion, a motion was made by Chris Hingst to offer 2019-2020 contracts to all non-licensed personnel who have not resigned.  The motion was seconded by Danielle McAtee and carried.

Following discussion, a motion was made by Danielle McAtee to offer 2-year administrative contracts to Darla Raile and David Morrow.  Motion was seconded by Dustin Andrist and carried.

Under Miscellaneous Items, Principal Raile reported the Kansas Assessments have started and are progressing smoothly.

Under Review of School-Improvement Process, Superintendent Schiltz gave a report of the accreditation process (KESA) to the board.  There was an outside visitation team here on April 11, 2019, and everything went very smoothly.

No review of Board Policy.

The next scheduled Board meeting will be held on Wednesday, May 8, 2019, at 7:00 A.M.

At 8:52 p.m., Chris Hingst moved that the meeting adjourn; the motion was seconded by Troy Hilt and carried.

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St. Francis 100 College Street St. Francis, KS  67756

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