2009-07-09
MINUTES OF THE REGULAR BOARD MEETING––JULY 9, 2009
Prior to the beginning of the meeting, Cheyenne County Clerk
Terry Miller was present to swear-in newly elected Board members Ed
Marin and Derrick Tice.
The meeting was called to order by Acting-President John Knodel in
the St. Francis Superintendent’s office on the above date at 8:10
p.m. with all members present except President Bonnie Zweygardt and
Vice-President Kelly Gienger. St. Francis Herald reporter Karen
Krien was also present to observe and take notes.
Superintendent Schiltz requested two changes in the agenda: 1)
under Consent Calendar, delete 3h, “Approval of Memorandum of
Understanding with Head Start,” since the document had not been
received yet; and 2) under New Business, add 8f, “Consideration and
acceptance of two gift-offers.” Sherry Weeks moved to approve the
agenda, including these two changes; the motion was seconded by
Mary Beth Miller and carried.
The first item on the agenda was the election and appointment of
Board officers for 2009-2010. John Knodel nominated Mary Beth
Miller for President of the Board. There were no other nominations,
and Derrick Tice moved that the nominations cease and a unanimous
ballot be cast for Mary Beth Miller as President; the motion was
seconded by Ed Marin and carried. Mary Beth Miller moved to the
President’s chair and presided during the rest of the meeting.
Mary Beth Miller then nominated Kelly Gienger for Vice-President of the Board. There were no other nominations, and Ed Marin moved that the nominations cease and a unanimous ballot be cast for Kelly Gienger as Vice-President; the motion was seconded by Derrick Tice and carried.
Following a brief review of the other officers of the Board, it was moved by John Knodel, seconded by Sherry Weeks, and carried to reäppoint the following officers: Sharon Olofson as Clerk of the Board; Marilyn Raile as Treasurer of the Board; and Kite and Day as the law firm to represent the Board.
Items on the consent calendar were next considered. Following review of these items, John Knodel moved, Ed Marin seconded, and it carried to approve the consent calendar, including the following items: 1) The minutes of the special meeting on June 30, 2009. 2) The list of bills being paid on checks numbering 6155-6181 on First National Bank for a total of $35,799.94. 3) The Cash Summary Report, the final Unencumbered Cash Balances and Recommended Transfers Report, the Grade School Activity Fund Report, and the High School Activity Fund Report––all as of June 30, 2009. 4) A designation of BankWest–St. Francis, First National Bank–St. Francis, and Western State Bank–St. Francis as the official depositories for USD 297 funds. 5) The addition of the elementary school secretary on the signature card (for the elementary school) at BankWest–St. Francis. 6) A resolution requesting an exemption for USD 297 from the requirements of Generally Accepted Accounting Principles (GAAP) and of fixed-asset accounting for the 2009-2010 fiscal year. 7) The appointment of K-12 Principal Scott Carmichael as the USD 297 attendance officer for 2009-2010; and 8) Approval of a Member Participation Agreement for the KASB Workers Compensation Fund.
The next item on the agenda was to set the time and place for Board meetings in 2009-2010. After brief discussion, John Knodel moved to adopt a resolution specifying that the regular meetings of the Board be held in the St. Francis High School library or in the Superintendent’s office on the second Thursday of each month, except in the following two months: January 11 (second Monday), and May 12 (second Wednesday)––at 7:30 p.m. Central Standard Time or 8:00 p.m. Central Daylight Savings Time. The motion was seconded by Sherry Weeks and carried.
There were no audiences, no committee reports, and no items of
old business.
Under new business, John Knodel made a motion to accept a letter of
resignation from Teri Morris, resigning from her position as
paraprofessional in the junior-senior high school special education
department. The motion was seconded by Derrick Tice and
carried.
The Board was asked to approve the 2009-2010 Program Agreement for the School Breakfast and Lunch Programs with the Food Service Section of the Kansas State Department of Education (including the Income Eligibility Guidelines for the Free/Reduced-Price School Meals Program), with Rob Schiltz named as the authorized representative for the Food Service Program and Sharon Olofson as a second authorized signer. Following discussion, Sherry Weeks moved, John Knodel seconded, and it carried to approve the 2009-2010 Food Service Program Agreement.
A copy of the KASB dues calculation for 2009-2010 was presented. Following some discussion, a motion was made by Derrick Tice, seconded by Ed Marin, and carried to again join the KASB and the KASB Legal Assistance Fund and to pay the dues indicated on the billings (a total of $5,013, the same amount as last year).
The Board next considered necessary appointments to commissions and boards. Following brief reviews, John Knodel moved, Sherry Weeks seconded, and it carried: 1) to reäppoint Kary Zweygardt to serve a four-year term on the Recreation Commission; 2) to appoint Mary Beth Miller as the representative to the KASB governmental relations network; and 3) to appoint Ed Marin to serve as the representative on the NKESC Board in Oakley.
In accordance with Board Policy 5111, the Board reviewed all out-of-district students currently in attendance in the St. Francis Schools. A motion was made by Ed Marin, seconded by John Knodel, and carried to accept these students of out-of-district families, with a waiver of the tuition charges for each family for the 2009-2010 school year.
Mr. Schiltz reported on two gift-offers that had been received: 1) $2,337 from the St. Francis Recreation Commission to cover one-half of the cost of the summer weight program; and 2) $1,500 from Bill Keller, former St. Francis graduate, of Stanion Electric, to offset the costs of the lighting project in the high school hallways. In accordance with Board Policy 1313--“Gifts,” Sherry Weeks moved to approve these gift-offers; Derrick Tice seconded the motion and it carried.
Under miscellaneous items, a proposed schedule for preparing and publishing the FY 2010 budget was reviewed. John Knodel moved to schedule a special Board meeting on Tuesday, July 28, 7:30 a.m., to be held in either the High School library or the Superintendent’s office, to study the proposed budget. The motion was seconded by Ed Marin and carried.
A few miscellaneous items were discussed but no action was taken.
At 9:15 p.m., Derrick Tice moved that the meeting adjourn; the motion was seconded by Ed Marin and carried.
